Facilities and Office Coordinator

Overview We’re seeking a Facilities and Office Coordinator to support our Boston headquarters. This is an in-office role that requieres the individual to be onsite 5 days a week.  Responsibilities Facility Services : Collaborate with the Facilities staff to maintain clean and well-kept property, including parking lots and grounds. Set up and break down meetings and events, occasionally working evening hours as needed. Ensure the set-up and appearance of exterior common areas are maintained. Office Administration : Greet visitors at the front desk, answer phone calls, and manage courier services. Keep office areas organized and well-stocked, including print/copy rooms, kitchenettes, and common spaces. Inspect and maintain kitchenette equipment to ensure it is in good working order. Mailroom Operations : Process incoming and outgoing mail, operate postage machines, and prepare shipments. Assist with new hire setups, office relocations, and manage office supplies and business card orders. Qualifications Excellent communication and customer service skills Attention to detail Ability to work independently and as part of a team Resourceful, flexible, and enthusiastic with excellent follow-through skills Graduation from high school and (3) years of work experience in office services or any equivalent combination of experience and training which provides the required knowledge, skills and abilities Basic computer skills including internet and Microsoft Office Suite programs (e.g., Outlook, Word, basic Excel). Requires a valid driver’s license and a registered vehicle Ability to successfully complete OSHA 10 hours and CPR / First Aid certification upon hiring Ability to maintain a detailed recordkeeping system and prepare correspondence relating to reports and inquiries Necessary Attributes: Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism and Caring Excellent organizational skills and attention to details Ability to constantly multi-task and handle competing priorities between Suffolk business needs, organizational issues, and sound customer relations Possess judgment to know when to appropriately escalate issues up the chain of command A strong sense of urgency and initiative.  Able to quickly study and react to complex issues Excellent problem-solving skills and the ability to act confidently and decisively Working Conditions Physical Demands and Working Conditions : Physical conditions that will permit activities including, but not limited to, heavy lifting, pushing, stooping, climbing ladders, and working under adverse temperatures and/or weather conditions. While performing the duties of this job, the employee is regularly required to stand for long periods of time; talk or hear; perform fine motor, hand, and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend time in an office environment with a quiet to moderate noise level. EEO Statement Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.  Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk. Compensation Information Where required by law, pay ranges can be found in Suffolk's job postings. Base Salary for this position is just one component of Suffolk’s total rewards package for employees. Actual salaries may be based on several factors including, but not limited to, a candidate's skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall total rewards strategy. Salary ranges are reviewed regularly to reflect market trends. About Suffolk Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.  Suffolk – America’s Contractor – is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.  At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with acc