Workforce Administration Coordinator

View All Jobs WHY JOIN ENTREGA Entrega is a growing technology professional services firm headquartered in Michigan, delivering enterprise technology, digital, and business solutions to global clients. We help leading organizations solve complex business challenges through the successful execution of business-critical technology initiatives, supported by our ongoing investment in our people, processes, and technology. At Entrega, we believe exceptional client outcomes begin with exceptional employees. We provide an environment where professionals are trusted with meaningful responsibility, supported by experienced leadership, and empowered to make a measurable impact. You'll work alongside a talented team serving Fortune 500 clients, contribute to high-visibility initiatives, and have opportunities to influence how our company continues to grow. As we expand, employees who consistently deliver results have opportunities to broaden their responsibilities, advance their careers, and help shape the future of the organization. If you're looking for an opportunity to make a meaningful impact, learn and grow professionally, and help shape the future of a growing professional services firm, we encourage you to explore a career with Entrega. POSITION DETAILS The following information provides an overview of the work arrangement and key logistical aspects of the role. Specific details may vary based on business needs and the requirements of the position. Work Location: Onsite – Troy, Michigan Employment Type: Full-Time Travel: Occasional local travel, as needed POSITION SUMMARY Entrega is seeking a highly organized, detail-oriented  Workforce Administration Coordinator  to help operate the administrative processes and services that support employees throughout the employment lifecycle. The Workforce Administration Coordinator is responsible for executing and coordinating workforce administration activities accurately, consistently, and on time. The role supports the transition of selected candidates into employment, employee onboarding, workforce records and systems, employee changes, benefits administration, employee services, and offboarding. Working closely with the Workforce Administration Lead and other members of Workforce Performance & Operations, this role will also coordinate with Talent Acquisition, Resource Operations, managers, Technology, Finance, and other internal stakeholders to help ensure new employees successfully transition from candidates into prepared Entrega employees. The Workforce Administration Coordinator will maintain operational workflows, track activities and requirements through completion, maintain accurate workforce information and documentation, coordinate across employees and managers, and help ensure important administrative requirements do not fall through the cracks. Prior Human Resources experience is not required.  We are interested in professionals with strong business operations, project coordination, program coordination, administrative operations, HR operations, or similar experience who demonstrate exceptional organization, accountability, attention to detail, and follow-through. We can teach the right candidate our workforce processes and systems; we are looking for someone who already knows how to operate with discipline. This is an opportunity to help build the workforce administration capability of a growing professional services firm.  The successful candidate will have the opportunity to learn multiple aspects of workforce operations while helping Entrega develop scalable, reliable, and employee-focused processes. This position is ideal for someone who enjoys bringing structure to work, managing multiple priorities, maintaining accurate information, coordinating across teams, following activities through completion, and continuously improving how work gets done. RESPONSIBILITIES This description reflects the primary accountabilities of the role and is not intended to be an exhaustive list of all responsibilities. Role scope may evolve in alignment with business needs. Recruiting-to-Employment Transition Support the operational transition of individuals selected for hire from recruiting into employment. Coordinate required activities following an approved hiring decision and candidate acceptance. Prepare and coordinate offer and employment documentation in accordance with established processes. Coordinate background checks, employment verifications, and other required pre-employment activities. Collect and maintain information required to establish new employees within applicable workforce systems and processes. Coordinate with incoming employees, managers, Technology, Finance, Resource Operations, and other stakeholders to support employee readiness. Maintain visibility into incoming employee status, required activities, dependencies, deadlines, and outstanding actions. Follow up with responsible stakeholders to obtain required information and drive outstanding activities through completion. Identify issues that could affect a new employee's start date or readiness and escalate them appropriately. Help ensure required administrative and onboarding activities are completed before and immediately following an employee's start date. Employee Lifecycle Administration Coordinate employee onboarding activities from initiation through completion. Facilitate new hire orientation and onboarding logistics. Process employee changes including promotions, transfers, compensation changes, work arrangement changes, and other employment updates. Coordinate employee separation and offboarding activities. Ensure employee lifecycle activities are accurately documented and reflected in applicable systems and records. Maintain checklists, workflows, documentation, and approvals associated with employee lifecycle activities. Track required activities and follow up on incomplete or outstanding req