Vehicle Operations Logistics Specialist II (Manheim)

Company Cox Automotive - USA Job Family Group Vehicle Operations Job Profile Vehicle Operations Logistics Specialist II Management Level Individual Contributor Flexible Work Option No remote option; must work at a specified Cox location Travel % No Work Shift Day Compensation Hourly base pay rate is $18.22 - $27.36/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program. Job Description Essential Job Responsibilities Reporting & Inventory Management Generate and maintain weekly inventory compliance and operational performance reports Out of Compliance for multiple clients at 4 auctions (Manheim Baltimore-Washington, Manheim Fredericksburg, Manheim Harrisonburg and Manheim Maryland) Use AutoIMS & DHL to monitor Ready Logistics' moves for Out of Compliance report and obtain EBOL's to research notes on unit's moves Transportation Coordination Manage vehicle pickup and transportation requests from clients and management teams Provide transport quotes to clients and auction management Coordinate vehicle transportation with lot agents, carriers, and transport providers  Oversee Element Door-to-Door process to ensure timely communication, billing, and organization to manage client requests Vehicle Movement & Documentation Use AS400 to create, manage, update, and cancel transportation and pickup documentation Ensure required documents are provided to transporters Ensure clients provide required documents to lot agents Track vehicle movement from pickup to delivery Payment Processing Process payment requests related to transportation, storage, and vehicle release fees for 3 auctions (Manheim Baltimore-Washington, Manheim Fredericksburg and Manheim Maryland) Review invoices and verify supplier information for accuracy Coordinate with finance, posting, and accounting teams to facilitate payments Submit payment requests through company systems and track requests through completion Arrange shipment and delivery of checks via FedEx or USPS Maintain detailed records of payments, invoice status, and related transactions Client & Vendor Communication Serve as a point of contact for clients requesting moves internally, transporters, lot agents, and internal teams Collaborate with lot operations and transport teams to resolve inaccurate vehicle deliveries May be asked to assist with other admin functions as needs arise.  Qualifications: Minimum: High School Diploma/GED and 3 years' experience in a related field. OR the right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline; OR 5 years' experience in a related discipline. Safe driver's needed; valid driver's license required. Effective communication skills required. Must possess good problem-solving and organizational skills. Basic computer software skills required. Vision abilities required include close, distance and depth perception. Skills: Strong understanding of the auto transport industry, carrier types, truck types and capabilities Strong organizational skills and demonstrated capacity to develop and implement practical strategies, plans, and solutions to identified issues and problems. Excellent verbal and written communication skills. Ability to handle high pressure situations and tight deadlines Good judgment, discretion, tact and the ability to work easily at all levels within the organization Ability to partner well with colleagues in a matrixed work environment. Ability to work independently and to undertake responsibilities with minimal guidance Drug Testing To be employed in this role, you’ll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited. Benefits Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave. About Us Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells – or simply uses – cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would