UNIV - Asset Accountant/Fiscal Analyst III

Job Description Summary The Asset Accountant/Fiscal Analyst III serves as a key member of the University Controller's Office, responsible for administering and maintaining the University's fixed asset accounting and inventory management programs. This position performs complex accounting, reconciliation, compliance, and reporting activities related to capital assets, equipment inventory, asset tagging, disposals, transfers, donations, construction projects, and investment in plant activities. The incumbent works closely with departments across the University to ensure accurate asset tracking, regulatory compliance, financial reporting integrity, and successful annual inventory completion. Entity Medical University of South Carolina (MUSC - Univ) Worker Type Employee Worker Sub-Type​ Classified Cost Center CC002414 University Controller Pay Rate Type Salary Pay Grade University-GEN09 Pay Range 53,142.00 - 71,706.00 - 90,372.000 Scheduled Weekly Hours 40 Work Shift Day (United States of America) Job Description The Asset Accountant/Fiscal Analyst III serves as a key member of the University Controller’s Office and is responsible for administering and maintaining the University’s fixed asset accounting and inventory management programs. This position performs complex accounting, reconciliation, compliance, and reporting activities related to capital assets, equipment inventory, asset tagging, disposals, transfers, donations, construction projects, and investment in plant activities. The incumbent works closely with departments across the University to ensure accurate asset tracking, regulatory compliance, financial reporting integrity, and successful annual inventory completion. This position also serves as a subject matter expert for fixed asset processes within Workday (OurDay), providing training, customer support, process improvement recommendations, and assistance with system enhancements. This is a hybrid position that offers flexibility to perform many responsibilities remotely while also requiring periodic on-site work based on operational needs. The incumbent must be available to travel to the main campus and other University locations, as needed, to physically tag assets, verify and inventory equipment, support asset audits, assist departments with fixed asset activities, conduct training, and address other business needs requiring an on-site presence. The position requires the ability to effectively collaborate with stakeholders across the institution through both in-person and virtual meetings, electronic workflows, remote training sessions, and digital asset management system s. Job Responsibilities Weight: 25.0% 1.1 Responsible for the timely and accurate processing, audit, and reconciliation of capital asset transactions, including Investment in Plant acquisitions, MMEs, projects, donations, trade-ins, and other asset-related changes within the Asset Management Systems and Workday. Obtains and reviews supporting documentation from Procurement, departments, and vendors to determine capitalization eligibility, calculate asset values (including freight, installation, and applicable sales tax), assign appropriate asset categories and depreciation codes, and reconcile expenditures to reporting forms, purchase orders, summary reports, and the general ledger. Researches and processes account reclassifications and journal entries as needed to ensure accurate financial reporting and compliance with capitalization guidelines. Coordinates and verifies trade-in transactions by confirming required approvals, validating asset retirement documentation, and ensuring the timely removal of assets from both the Asset Management Systems and general ledger. Maintains compliance with Key Process Indicators by completing reporting and reconciliation activities accurately and within established deadlines, while also managing the scanning, indexing, and retention of reporting forms, retirement records, and inventory documentation. Weight 15.0% 1.2 Responsible for performing bi-monthly monthly reconciliations of asset activity between the Fixed Asset Subledger and General Ledger, including trial balance, expenditures, asset additions, depreciation expense, and accumulated depreciation for all MUSC departments. Ensures asset transactions recorded in the 14XXX and 15XXX account series are accurate, reconciled, and balanced to financial records, while preparing and maintaining reconciliation documentation to support annual financial audits and provide auditors with complete and accurate asset reporting. Weight: 25.0% 1.3 Responsible for the timely and accurate audit and reconciliation of data collected during the annual inventory process, including maintaining current listings of Department Business Managers, Property Liaisons, and appropriate leadership; updating departmental cost centers and FDMs; and providing AiM and Workday training as needed. Reviews, approves, and imports completed inventory information into Asset Management Systems, ensures all comments, requests, and discrepancies are resolved, updates asset records accordingly, and monitors compliance with institutional policies and procedures. Communicates inventory deficiencies and issues failure-to-comply notifications to Deans when appropriate to support the accuracy, integrity, and accountability of asset records. Weight: 15.0% 1.4 Responsible for the audit and reconciliation of disposal and transfer documentation for equipment valued at $5,000 or greater within the Asset Management Systems. Ensures all retirements, departmental transfers, building and room location changes, major movable equipment relocations, and vehicle transfers are processed accurately and timely within the appropriate fiscal year while maintaining compliance with State regulations, institutional policies, and asset management requirements. Weight 5.0% 1.5 Creates and/or updates on an ongoing basis a desktop p