Temporary Research Administration Assistant (Grants and Contracts Specialist) UTemps

Job Posting Title: Temporary Research Administration Assistant (Grants and Contracts Specialist) UTemps ---- Hiring Department: UTemp Pool ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Dec 31, 2026 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes This temporary assignment may be filled at any time. Only competitive applicants selected for further consideration will be contacted and provided with information regarding the next steps in the application process. Please do not call or email regarding this posting. The anticipated end date for this assignment is December 31, 2026. Purpose The Temporary Research Administration Assistant will provide critical support to the Assistant Directors in advancing and managing externally funded sponsored projects. This role plays an integral part in facilitating the research enterprise through the preparation, submission, and administration of proposals, agreements, and awards. Responsibilities Partner with Assistant Directors to ensure the timely and accurate submission of research proposals, subawards, and related agreements. Prepare and route UT electronic forms for review and approval by the Office of Sponsored Projects. Support the administration of research awards, including monitoring reporting requirements and assisting with financial and progress reporting. Contribute to the coordination of grants and contracts throughout their lifecycle, helping to streamline compliance and operational processes. Provide adaptable support on additional research administration tasks as needed to advance the mission of sponsored projects. This position offers the opportunity to contribute directly to the success of faculty research by ensuring that funding proposals and sponsored projects are managed with efficiency and care. The work will strengthen UT's capacity to pursue cutting-edge research and expand its impact through externally funded initiatives. Required Qualifications High school diploma or GED; an equivalent combination of relevant education and experience may be considered. Demonstrated experience in administrative support, with the ability to manage both routine and complex tasks. Advanced proficiency in Microsoft Excel, including the ability to work with formulas, data analysis, and detailed reporting with a high level of accuracy, as well as strong experience formatting and proofreading professional documents in Microsoft Office applications. Proven ability to multitask and prioritize effectively in a fast-paced environment. Strong attention to detail and accuracy in following established procedures. Experience interpreting and following instructions with consistency and reliability. Commitment to providing excellent customer service and support. Self-motivated, with a proactive and independent work ethic, including the ability to research and resolve questions effectively using available resources. Ability to work independently as well as collaboratively within a team. Strong interpersonal and communication skills. Dependable, reliable, and motivated, with a resourceful and adaptable approach to challenges. Professional demeanor with consistent punctuality and attendance. Possess the education, skills, and experience necessary to successfully perform the duties of the temporary assignment. Preferred Qualifications Bachelor's degree and at least five years of relevant administrative experience (or equivalent combination of education and experience). Previous experience working in a higher education or research environment. Proficiency with UT systems, including DEFINE, FRMS, and Point Plus. Familiarity with UT purchasing, accounting, and research administration policies and procedures. Hourly Rate $25 Working Conditions Casual business attire Standard office environment Use of manual dexterity Repetitive use of a keyboard at a workstation Work Shift M-F, 8 am - 5 pm Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu, and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for