Team Assistant

We are looking for a candidate with sharp end administrative experience. The role will support a small team of 2 Directors and 3 others and will handle a variety of tasks, including overflow expenses from the administrative team and providing holiday cover to the EA team members too. Key Responsibilities: Full diary management for a small group of junior and senior investment professionals Expense processing using the Workday system, for the team, and for the Senior Executive Assistants as required Scheduling meetings, conference calls, and video conferences both internally and externally, spanning multiple time zones and offices Arranging domestic and international travel (flights, hotels, cars, visas etc.) via the company travel partners Assisting in preparation, printing and binding of presentations & proposals Telephone and email coverage Archiving, filing, scanning and printing of documents Occasional cover for other EA’s, such a holiday and medical leave Skills and Qualifications: 1 to 2 years of experience supporting senior and multiple individuals, within the administrative Services industry Must be a team player with a proactive style and can-do attitude, who takes initiative and demonstrates a willingness to help others Strong attention to detail and commitment to delivering quality work on time Advanced proficiency in MS Office including Word, MS Outlook, Excel, and PowerPoint required Ability to work in a fast-paced environment without supervision Excellent verbal and written communication skills at all levels Ability to handle multiple tasks and competing priorities, often with tight deadlines, in a calm and efficient manner Knowledge of Workday for processing expenses is a plus All your information will be kept confidential according to EEO guidelines.