Sr Admin Asst Clinical - Neurosurgery - HYBRID

Discover Vanderbilt Health : With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region. Organization: Neurological Surgery Job Summary: In your pivotal role as Sr. Administrative Asst., Clinical, you will be a trusted administrative partner to our clinical team, helping keep day-to-day operations running smoothly and ensuring our physicians (MDs) and advanced practice providers (APPs) have the support they need to focus on patient care. Your work will touch many areas—scheduling, coordination, communication, and organization—so if you enjoy variety, collaborating with others, and being the person who helps everything come together, you’ll feel right at home. You’ll provide administrative support that may include ordering and tracking supplies; managing calendars; coordinating travel; processing reimbursements; and supporting Faculty and Provider Time Away in coordination with call schedules, clinic schedules, and operative schedules. You’ll also assist with professional needs such as licensure and membership tracking, manage incoming calls and provider communications, and help maintain CVs—supporting items like manuscripts/publications, presentations, mentees, grants and other funding. You’ll also contribute to special projects as assigned, bringing organization and follow-through wherever needed. Key Duties/Tasks will consist of : Providing a wide range of administrative support, including scheduling, travel coordination, and budget reconciliation. Creating and maintaining accurate records and documentation related to financial processes, planning, correspondence, procedures, and other operational needs. Compiling and organizing data, analyzing information, and summarizing findings to support team and department priorities. Preparing reports, tracking documents, and other materials as requested. Pitching in on additional responsibilities as needed—this role is dynamic, and your flexibility and initiative will be valued. REQUIRED: High School Diploma or GED 4 years of relevant experience You will enjoy a hybrid remote model where you may perform some of your work remotely from home, and you will work Monday-Friday, 8:00 AM - 4:30 PM. . DEPARTMENT SUMMARY : Vanderbilt Health and the Department of Neurological Surgery have a long tradition of providing world-acclaimed patient care, life-changing innovations and research, and training for the best of tomorrow's neurological leaders. We provide excellent comprehensive care for pediatric and adult patients with disease or injury involving the brain, the neurovascular system, the spine, and the peripheral nervous system. For more information, please visit https://www.vumc.org/neurosurgerydept/welcome. KEY RESPONSIBILITIES • Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation. • Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information. • Compiles data, analyzes information and summarizes findings in support of an area. • Prepares reports and other documentation as requested. • The responsibilities listed are a general overview of the position and additional duties may be assigned. TECHNICAL CAPABILITIES • Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures. • Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports. • Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts. • Clerical/Administrative (Intermediate): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing. • Data Analysis (Intermediate): The ability to analyze data in an accurate manner. Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more. At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose. Core Accountabilities: * Organizational Impact: Performs non-routine tasks that significantly impact team's performance with minimal guidance. * Problem Solving/ Complexity of work: Conducts research and analysis to solve some non-routine problems.* Breadth of Knowledge: Applies broad job knowledge and has basic job skills in other areas.* Team Interaction: Provides informal