Sleep Tech Researcher

Discover Vanderbilt Health : With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region. Organization: OTO Clinical Trials Job Summary: The Research Coordinator/Sleep Technology Coordinator independently supports a broad portfolio of head and neck research studies, including clinical trials and investigator-initiated studies. This role is responsible for coordinating study activities, ensuring regulatory compliance, maintaining quality assurance standards, and managing study documentation and data collection. The coordinator also serves as the primary sleep study technologist for research protocols, conducting overnight sleep studies up to 4 times per month and ensuring accurate collection of sleep-related data. The position requires strong organizational skills, attention to detail, independent decision-making, and the ability to collaborate with multidisciplinary teams while managing multiple research projects simultaneously. Key Duties/Tasks: • Coordinate and manage clinical research studies across a diverse portfolio of head and neck research, including clinical trials, investigator-initiated studies, and quality improvement initiatives. • Conduct overnight polysomnography (PSG) studies up 4 nights/per month, including setup, monitoring, data collection, and documentation. • Perform all activities necessary to maintain a fully functioning sleep research program in accordance with departmental, institutional, and regulatory requirements. • Collect, manage, and maintain accurate research data, source documentation, case report forms, and study records in compliance with protocol and regulatory standards. • Coordinate participant recruitment, screening, enrollment, scheduling, follow-up visits, and study-related procedures. • Ensure adherence to study protocols, Good Clinical Practice (GCP), IRB requirements, and sponsor expectations. • Perform quality assurance and quality control activities, including data review, protocol compliance monitoring, audit preparation, and process improvement efforts. • Prepare and maintain regulatory documentation, study files, and required reports for ongoing research activities. • Collaborate with investigators, clinical staff, sponsors, and multidisciplinary teams to support the successful execution of research studies. • Conduct patient evaluations and assess participant eligibility, needs, and study requirements. • Maintain, troubleshoot, and ensure proper operation of sleep study and research equipment; monitor inventory and supplies as needed. • Support scoring, analysis, and interpretation workflows related to sleep study data as applicable. • Exercise independent judgment and prioritize multiple projects, deadlines, and competing demands in a fast-paced research environment. • Provide education and serve as a resource for study participants and research team members regarding study procedures and protocol requirements. • Perform additional duties and special projects as assigned in support of research, sleep medicine, and programmatic objectives. Required Qualifications - Bachelor’s degree (or equivalent experience) - 1 year of clinical research experience preferred - RPSGT (Registered Polysomnographic Technologist) certification - a MUST - Experience with Epic or other EHR Preferred Capabilities: - Knowledge of medical terminology and clinical documentation - Experience with data management and study documentation - Strong organizational and independent work skills - Effective communication and cross-functional collaboration Why You’ll Love This Role Monday–Friday schedule with flexibility Meaningful, hands-on work that directly supports research participants and scientific progress Close collaboration with a leading investigator in sleep research A role that blends clinical skill, coordination, and regulatory rigor—excellent for long-term growth in clinical research Work Locations Training: Vanderbilt Medical Center East — 1211 21st Ave S, Nashville, TN After training: One Hundred Oaks — 719 Thompson Ln, Nashville, TN . DEPARTMENT SUMMARY : The specialists at Vanderbilt Otolaryngology–Head & Neck Surgery are worldwide leaders in research. As pioneers in the otolaryngology field, our discoveries are making a significant impact on science, as well as changing surgical and treatment options available to patients. Vanderbilt Otolaryngology-Head & Neck Surgery typically ranks between second and third* in the nation for NIH grant funding. Our programs focus on academics, science, and patient care that translates into top-tier research and clinical trial options for our patients. For additional information, please visit https://www.vumc.org/ent/research-and-clinical-trials , KEY RESPONSIBILITIES Proficiently prepares and processes new IRB research proposals, amendments, continuing review applications and adverse event reports according to institutional and departmental policies and procedures and federal regulations Accurately and compliantly prepares and maintains documents required to be maintained internally and available for regulatory authorities and/or the sponsor prior to, during and after the conduct of a clinical/translational trial. Participates in periodic site visits from sponsor, regulatory authorities and others to review research, source documentation and research procedures Identifies and procures equipment and supplies needed to fu