Senior Executive Assistant – VP, Patient Access and Services

Career Category Administrative Job Description Join Amgen’s Mission of Serving Patients At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Senior Executive Assistant – VP, Patient Access and Services Work Arrangement: Remote for U.S. based candidates Location Preference: Preference will be given to candidates based in the Chicago area to support occasional travel to the Deerfield, IL office. Work Schedule: 7:00 AM - 4:00 PM PST, Monday-Friday Live What you will do Let’s do this. Let’s change the world. As a Senior Executive Assistant supporting the Vice President of Patient Access and Services in the Rare Disease Business Unit , you will play a critical role in ensuring seamless operational execution and strategic support to one of the most pivotal leadership roles at Amgen. You will be a proactive partner and gatekeeper, ensuring the VP’s priorities are met with precision, confidentiality, and foresight.  You will act as an extension of the PA&S Leader and their leadership team strengthening culture and reputation in our mission to serve Rare patients. This role requires superior organizational acumen, discretion, and the ability to communicate across all levels of the organization. You will also be expected to operate with a high degree of independence and decision-making capability, ensuring the VP remains focused on delivering impact across the patient access and services ecosystem. Key Responsibilities: Executive Operations & Calendar Leadership Strategically manage the VP’s complex calendar, proactively resolving conflicts and aligning with business priorities Prepare agendas along with corresponding resources, pre-reads for external meetings as well as internal PA&S LT meetings Coordinate domestic and international travel and logistics, ensuring seamless itineraries and documentation support Manage expense reporting, timekeeping, and approvals in compliance with corporate policies Provide oversight and accountability on key corporate initiatives such as HR training, compliance, etc. to ensure visibility and timely completion organization wide Develop executive communications, in alignment with VP and SPO and distribute on behalf of VP and PA&S LT Maintain engagement plan including Compliance, external meetings and recognition/culture cadence Strategic & Confidential Support Handle sensitive and highly confidential communications, including strategic initiatives, HR matters, and patient services planning Prepare and edit correspondence, presentations, and briefing materials for executive meetings Attend select leadership meetings to take notes, manage follow-ups, and support key deliverables Work closely with the Strategic Planning & Operations director on PA&S Team calendar, VP Engagement Plan, Culture calendar and recognition opportunities Support talent onboarding and offboarding processes Cross-Functional Collaboration Liaise effectively with Patient Access and Services leadership team, Rare Disease Commercial team, Corporate Affairs, and key enterprise functions Serve as a point of contact for internal stakeholders and external partners on behalf of the VP Support planning and coordination of key leadership meetings, team offsites, and business reviews Project Management & Event Coordination Track timelines and deliverables for strategic initiatives and executive-level projects Manage logistics and execution for internal and external events, advisory boards, and cross-functional planning sessions Assist in budget tracking and procurement processes for the VP’s office Win What we expect of you We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an operationally strong and service-oriented leader with the following qualifications. Basic Qualifications: Associate’s degree and 4 years of administrative experience; OR High school diploma / GED and 6 years of administrative experience Preferred Qualifications: Bachelor’s degree Executive assistance experience Strong technical knowledge and experience especially with Amgen’s internal infrastructures Ability to attend onsite meetings in Deerfield (Microsoft Vista, Microsoft Visio, SharePoint, SAP, IS Online Service Request, Help Desk; Concur/Expense Reporting; Carlson Wagonlit Travel; e-Finity) Exceptional communication skills – oral and written Self-starter who can function autonomously Focus on deliverables within agreed upon deadlines Ability to pay close attention to detail and manage several projects simultaneously Team Player – ability to function as an integral member of a small team Honed leadership skills Outstanding interpersonal skills Excellent Microsoft suite ability Excellent time management and project management skills Innovative, creative, flexible Thrive What you can expect from us As we work to develop treatments that take care of others, we also work to care for your professional