Senior Executive Administrative Assistant

Position Summary Fremont Bank, one of the Bay Area's most respected and long-standing financial institutions, is seeking a strategic, hands-on professional to support the President and help advance the work of the President's Office. This high-impact role contributes to a mission-driven organization committed to excellence, community service, and strong client relationships. The Senior Executive Assistant serves as a trusted strategic partner to the President, providing high-level administrative, operational, analytical, and communication support. The role maximizes the President's effectiveness through proactive management of priorities, executive communications, Board and leadership activities, strategic initiatives, and stakeholder relationships. The successful candidate will exercise sound judgment, maintain the highest level of confidentiality, anticipate needs, synthesize complex information into actionable insights, and help keep the President focused on the Bank's most important priorities. Why Fremont Bank? Founded in 1964, Fremont Bank is one of the oldest independently owned banks in the Bay Area and has been consistently recognized as a Top Workplace for the past 15 consecutive years. Our foundation is built on relationships — with our clients, our associates, and our communities. We offer: A people-first culture grounded in inclusion and excellence Deep community involvement and local reinvestment A mission-driven workplace where values and performance go hand in hand The Fremont Bank Way Full-Service Banking with comprehensive financial solutions, advanced technology, and exceptional service No-Compromise Approach — we help clients get to "yes" Core Values: Go above and beyond for clients Foster a supportive and empowering environment for associates Deeply invest in the well-being of our local community Key Responsibilities Executive and Strategic Support Serve as a trusted strategic partner to the President, independently managing priorities, workflows, commitments, and competing demands on executive time. Synthesize complex business, financial, operational, and stakeholder information into concise briefings, presentations, insights, and recommendations that support executive decision-making. Anticipate the President's needs, proactively resolve issues, and monitor strategic initiatives, decisions, deliverables, and follow-up across leadership teams. Support annual strategy, budgeting, business reviews, financial reviews, and leadership planning activities. Executive Communications and Stakeholder Coordination Draft, edit, and coordinate executive correspondence, presentations, reports, talking points, and internal communications on behalf of the President. Review and prioritize incoming communications, determining appropriate responses, escalation, and follow-up. Serve as a primary liaison between the President and executive leadership, associates, clients, community organizations, business partners, and other stakeholders. Represent the President's Office with professionalism, discretion, diplomacy, and consistency. Board, Calendar, and Meeting Management Strategically manage the President's complex calendar, travel, meetings, events, and related logistics to ensure effective use of executive time. Prepare meeting agendas, minutes, action items as well as tracking deadlines and key deliverables. Ensure the President is fully prepared for Board meetings, business reviews, client engagements, leadership discussions, and external events. Coordinate activities with the Board of Directors, including calendars, agendas, meeting materials, presentations, governance records, minutes, and follow-up actions. Facilitate executive, leadership, Board, and enterprise-wide meetings through Microsoft Teams, telephony, and other collaboration platforms, coordinating participants, materials, logistics, decisions, and action items. Projects, Records, and Operational Support Lead or coordinate confidential special projects, cross-functional initiatives, and process improvements with minimal supervision. Partner with Human Resources, Client Relations, Corporate Communications, executive assistants, and other Bank functions on executive priorities, events, and communications. Maintain confidential physical and digital records in accordance with Bank policies and applicable controls. Use Microsoft 365 and AI-enabled tools, including Copilot, to improve executive productivity, streamline workflows, and create executive-ready materials. Travel locally as needed and perform other duties as assigned. Qualifications & Skills Associate or Bachelor's degree in Business Administration or a related field, or an equivalent combination of education and experience. Minimum eight (8) years of experience supporting C-suite executives, Presidents, CEOs, or senior executive leadership teams. Experience supporting Board of Directors activities and corporate governance processes preferred. Banking, financial services, or other highly regulated industry experience strongly preferred. Experience with Microsoft Suites (Teams, Word, Excel, Outlook, PowerPoint. CoPilot) intermediate to advance preferred Ability to create executive-level presentation materials, including graphs and illustrations, and proofread content for accuracy Excellent written and verbal communication skills High level of professionalism, discretion, and collaboration Ability to manage multiple priorities with minimal supervision Strong organizational skills to manage tasks and projects and meet timeline requirements Patient, highly detail-oriented, and able to demonstrate grace under pressure Willingness to help and contribute to mission-critical initiatives Ability to learn and apply Fremont Bank’s policies, practices, and Six Diamond experience standards Shows initiative, anticipates needs, and works independently Ability to use