Senior Contract Specialist

Pay Rate $70,304 per year to $72,000 per year Telecommute Status Hybrid How many days a week at a regular work location? 2 days onsite Announcement PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position: Job Description PRIDE Industries   Job Description   Job: Senior Contract Specialist Job Code: AA071 - PR-Sr Contract Specialist HR Title Group: Federal Contracts (Facilities) Salary Grade:  E13 FLSA Status: Exempt Approval Date: November 2022 SUPERVISES:   There are no direct reports with this position. POSITION SUMMARY:     The Senior Contract Specialist is the focal point for all stakeholder/internal customer (Business Operations) interactions and communications. Is a Go-To person and a Team Lead. Is an assigned team member for external customer meetings where Sub Contract needs and requirements are strategically discussed. A trusted advisor and an advisor to the Business Operations. Is responsible for the procurement of materials and services; sub-contractors to support the performance of contract maintenance, repair and construction tasks; and subcontracted activities. Employees in this job class are responsible for the entire lifecycle of the purchase orders and subcontracts including defining the requirements, researching opportunities, negotiating with sources, writing subcontract requirements, awarding approved subcontracts, and closeout when the purchase orders and subcontract terms are completed. Drives strategic procurement activities supporting the sourcing of service and the development, management, and execution of the contracting process for vendor agreements (Master Subcontract Agreements - MSA’s, Outsourced Services Agreements – OSA’s & Professional Services Agreements – PSA’s). TYPICAL DUTIES:    1. *Act as a subject matter expert on the vendor agreement (MSA, OSA & PSA) lifecycle for the supported businesses with a continued focus on process improvements to meet business needs2. *Creating and developing a strategic long-term plan for the development and the lifecycle of the assigned categories3. *Reviews Prime Contracts for procurement alignment and compliance in performing sourcing activities, administration of PO’s, and, Vendor contract management4. *Ongoing maintenance of vendor agreements including but not limited to the validation of licensing renewal dates, Certificate of Insurance (COI) renewals, Public Works Contractor Registration (PWCR) renewal dates to support Certified Payroll (CPR) and other mandatory compliance requirements.5. *Works closely with Operations to understand and help develop Statements of Work (SOW’s) and makes sure the service vendors being considered/signed up are in compliance6. *Performs Ongoing maintenance of vendor agreements including but not limited to the validation of licensing renewal dates, Certificate of Insurance (COI) renewals, Public Works Contractor Registration (PWCR) renewal dates to support Certified Payroll (CPR), and other mandatory compliance requirements7. *Works with Operations to identify approved vendors to support service requirements to minimize the number of primary and backup service vendors we have signed up to support them8. *Developed and executes the RID (Renew, Inactivate, or Disqualify) process for proactively9. *Ensures the integrity of the CFS vendor data uploaded to the Subcontractor SharePoint10. *Provides support for vendor sourcing activities *Processes purchase orders for material procurements and acquisition of services in support of subcontracted requirements. Follows established procedures and policies to contact vendors/subcontractors, obtain price quotes and proposals, qualify vendors and contractors, negotiate costs, place orders and expedite or escalate orders when needed. Enters order information into procurement system and updates information on open orders.11. *Tracks status, receipt of goods or project performance of open purchase orders and works directly with vendors and subcontractors to resolve issues and obtain status updates and supports the approval process for final payment of invoices.12. *Corresponds with internal and external customers regarding the status of purchase orders and subcontracts, and responds to emails and voicemails regarding confirmations, problems, issues, and notices. Provides accurate information, resolves problems, or routes to appropriate approval personnel.13. *Creates, updates, and produces a variety of activity and status reports for internal and external customers regarding invoices, purchase orders, subcontract status and schedules to include a weekly materials estimate and monthly accruals report.14. *Reviews contractor reports, deliverables, and all certified payroll requirements.15. *Looks-up or searches for information using ERP or order tracking system and records or prints-out information for further action. Utilizes ERP Inventory system to replenish stock items based on min/max levels.16. *Participates in departmental and client meetings to coordinate efforts and resolution for budget, timelines, and project priority.17. *Qualifies vendors/subcontractors; processes all documents to produce a Master Subcontractor Agreement for Subcontractors.18. Performs other duties and special projects as assigned. * Denotes Essential Job Function  MINIMUM QUALIFICATIONS:   · Five or more years of experience in purchasing and construction contracts industry;· Strong negotiation skills;· Understands contract language and is able to work closely with an outside attorney to mitigate risk to PRIDE as it relates to vendor redlines;· Knowledge of regulatory guidelines, particularly provisions of the Federal Acquisition Regulations (FARs);· Knowledgeable on use of “SAM”, “Dun and Bradstreet” and requirements for properly categorizing Small Business