Senior Administrative Program Coordinator, Construction Industry Institute in Cockrell School of Engineering

Job Posting Title: Senior Administrative Program Coordinator, Construction Industry Institute in Cockrell School of Engineering ---- Hiring Department: Construction Industry Institute ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Oct 01, 2026 ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. At UT Austin, we say “What starts here changes the world.”  As a member of the university community, you will be part of an organization that is internationally recognized for our academic programs and research. Your work will have meaning and make a difference not only in the lives of our faculty, staff, and students, but also those who are impacted by our first-class academic and research programs. Based at the Cockrell School of Engineering at UT Austin, the Construction Industry Institute (CII) is the premier research & development platform for the capital projects industry. We bring industry leaders together to create and drive innovative tools and solutions through an academically based, disciplined approach. UT Austin provides outstanding employee benefits and total rewards packages that include: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card Purpose The Senior Administrative Program Coordinator provides leadership and operational support for the Construction Industry Institute's (CII) assigned member engagement groups and activities related to CII’s Professional Development and Implementation programs. This role coordinates vital administrative activities, manages stakeholder relationships, facilitates member engagement, and ensures successful delivery of programs, meetings, and events. Working closely with CII staff, volunteer leaders, and member organization volunteers, the Senior Program Coordinator serves as a trusted partner in advancing collaboration, knowledge sharing, and industry engagement across CII's member community. Responsibilities Program and Meeting Coordination Coordinate the day-to-day administration of assigned member groups and assigned program tasks. Plan and support virtual and in-person meetings, including scheduling, registration, agenda preparation, meeting materials, and follow-up activities. Coordinate speaker communications, presentation collection, and meeting logistics. Prepare meeting notes, action items, and summary reports. Track member participation, attendance, and engagement metrics. Member Engagement and Stakeholder Management Serve as the primary staff liaison for assigned member groups and volunteer leaders. Build strong relationships with members, industry practitioners, board advisors, and committee leaders. Support recruitment, onboarding, and retention efforts to strengthen member participation. Facilitate communication among stakeholders and ensure timely follow-up on action items and commitments. Collaborate with internal teams to deliver a positive participant experience. Communications and Reporting Develop and manage program communications, including meeting materials, announcements, newsletters, and post-event summaries. Prepare reports, dashboards, and participation metrics to monitor program performance. Capture and communicate member feedback, emerging industry issues, and engagement opportunities. Operational Manage program logistics, registrations, records, databases, and documentation. Support budget planning, expense tracking, and vendor coordination. Develop and maintain standard operating procedures and program guidelines. Identify and implement process improvements to enhance operational efficiency and member experience. Lead or support cross-functional projects that contribute to CII's strategic goals. Performs other related duties as assigned. Required Qualifications Bachelor's degree in a related field Five (5) years of experience in program management, member engagement, association management, project coordination, or related roles Strong verbal and written commu