School Operations Coordinator 2026-2027

OUR MISSION The BRICK Education Network (BEN) mission is to relentlessly knock down all barriers to students’ academic success. Our innovative model aligns an individualized excellent education with the necessary family supports to make sure each and every child can succeed. It’s our vision that each and every child will have an unimpeded path to unlocking their limitless potential.     To learn more about BRICK, please visit http://www.brickeducation.org BRICK currently has schools in two regions: Gateway Academy in Newark, New Jersey, and BRICK Buffalo Academy in Buffalo, New York. Gateway Academy Charter School was formed this past summer by merging Achieve Community Charter School (K-8) and People's Preparatory Charter School (9-12), two schools that having been serving students and families in Newark for 13 years. As a full K-12 continuum, we start our college-focused academic programming in kindergarten and yield better results for Newark students for generations to come. We are so much more than a school; we are a full ecosystem of supports that spans from cradle to career. We provide our families with free wraparound services like prenatal care, career services, and housing support. Our high school alumni receive up to six years of post-graduate assistance. Gateway Academy attracts a diverse staff devoted to nurturing our students’ intellect and identities in order to prepare them to graduate from college and to chart their own course. To learn more about our Newark location, Gateway Academy, please visit https://www.gatewayacademy.org Benefits Joining the BRICK Education Network is a great opportunity to be part of an exciting entrepreneurial organization. BEN’s unique approach to transforming public education puts successful students and world-class schools at the center of vibrant communities. Powered by diverse leaders and a commitment to fighting the status quo, BRICK is building resilient, intelligent, creative kids by equipping them with a high-quality, nurturing education and thriving, engaged families to support their success from cradle to career. Overview Role: The Operations Coordinator plays a pivotal role in overseeing all aspects of the school's back-office functions, including financial management and school information management. Reporting directly to the Director of Operations (DoO), this position requires a high degree of organization, responsibility, and trustworthiness. Serving as the DoO's right-hand, the Operations Coordinator provides essential support in coordinating day-to-day operations, managing finances, maintaining accurate records, and facilitating effective communication within the school community. With a keen focus on operational efficiency and compliance, the Operations Coordinator contributes to the overall success and smooth functioning of the school, embodying professionalism, integrity, and a commitment to excellence in every aspect of their work. Essential Functions Main Office Duties: ●      Supports receiving and distributing student bus tickets. ●      Supports the main office by answering phones, taking messages, and relaying messages. ●      Supports sending and updating automatic call/text systems. ●      Supports updating the attendance system to accurately track student attendance, including latenesses, suspensions, and doctor’s notes. Enrollment Duties: ●      Communicates regularly with staff to maintain up-to-date information about students and their families. ●      Assists with the onboarding of new students and families through registration support and student record upkeep. ●      Works collaboratively with staff to gather information regarding student transfer and execute residency verification if required. ●      Corresponds with applicants or students to request any missing or additional information needed for verification Document Collection: ●      Receives and collects enrollment verification and re-verification documentation from applicants or existing students ●      Ensures the submission of required documents in accordance with established deadlines and guidelines ●      Assists in the collection of household surveys ●      Physical files are accurate and organized ●      Ensures the following is completed, but not limited to: Social Security benefits, education verification, providing transcripts, incarceration documentation, 10-day no show drops, shot records ●      Develops and implements processes to support smooth operations of nurses. ●      Uploads documents to the database. Lunch Management ●      Supports DoO in the management of the National Lunch Program, including creating and maintaining lunch application records. ●      Supports the Operations Team to coordinate all logistics of meal distribution and orders. ●      Supports the Operations Team to prepare meal-related documents for annual audits and Department of Agriculture review (ECW, HACCP, MELs, Direct Certification) Human Resources Management Food Service ●      Coordinates meal data collection and maintains accurate reports for monthly submissions and audits. ●      Coordinates food service with DOOs for school trips, testing days, and other school events. Procurement: ●      Manages purchasing and vendor relationships for schools. ●      Creates requisitions and adds vendors to the system. ●      Supports staff in processing requisitions and enforces school ordering form procedures. ●      Reviews order forms with the Director of Operations (DoO). ●      Submits requisition requests within 48 hours and ensures quotes are acceptable with all details. ●      Maintains good relationships with vendors and follows up on payment with the DoO and finance team. ●      Emails invoices to our bill payment system. ●      Checks received goods to ensure everything has been received and maintains records of receiving. ●      Arranges School Transportation for Field Trips Inventory Management: ●      Maintains and updates supply inventory, rec