R&D Administration Specialist

Location: Santa Clara, California, United States Job ID: R0003075 Date Posted: 2021-06-18-07:00 Company Name: Hitachi America, Ltd. Profession (Job Category): Administration & Facilities Job Schedule:  Full time Remote: No Job Description: R&D Administration Specialist Company: Hitachi America, Ltd. Division: R&D Planning Office Location: Santa Clara, CA Status: Temp, Full-Time for approximately 9 months Summary Hitachi America, Ltd. (www.hitachi-america.us) is seeking to hire an experienced Administrative Specialist that is bilingual in English and Japanese. The Administrative Specialist will support our R&D team based in Santa Clara, CA. The position will include a broad range of administrative duties in support of the R&D staff, including, but not limited to providing new hire onboarding support, invoice processing and purchasing lab and office supplies.  Responsibilities Provide support for the purchase requisition process (SOW, new vendor setups, request purchase order on SAP, etc.) Payment tracking and record keeping in addition to asset inventory record keeping Invoice processing Purchasing and tracking of R&D office supplies as directed by the lab Support onboarding and termination processes for Employees, Trainees, Interns, Contractors and Temps (laptops, mobile phones, business cards, access badges, IT account setup, etc.) Tracking of contractors and temporary employees work hours and process related invoices Provide support to Accounting, Legal, Purchasing, and HR as needed Provide support for meeting and employee events (conference room reservation, order refreshments/catering, restaurant reservations, R&D event assistances, gift purchasing, etc.) Travel logistics support for senior managers, senior visitors and guests along with travel expense report assistance Administrative support to senior managers and senior visitors R&D activities internal/external documents tracking and record keeping Follow up with internal/external requests; obtain signatures, approvals, agreements, NDAs, etc. Provide administrative support to maintain and communicate general R&D and research specific procedures Support the operations of the office (cubicle assignments, map updates) Maintain the email distribution list Support the import/export procedures; create shipments Qualifications At least 3-5 years of experience working as a bilingual Administrative Assistant Fluency in Japanese is required (oral & written) and familiarity with Japanese and American culture is a must Knowledge of PC and Microsoft Office (Word, PowerPoint and Excel) in both English and Japanese Ability to manage multiple job tasks with competing priorities Must be flexible, reliable, and able to easily interact with all levels Strong problem-solving capabilities Superior interpersonal and communication skills Ability to work overtime as needed Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to [email protected]. Queries other than accommodation requests will not be responded to.