Project Manager III, CAAT

Job Title Project Manager III, CAAT Agency Texas A&M University - Corpus Christi Department Autonomy Research Institute Proposed Minimum Salary Commensurate Job Location Corpus Christi, Texas Job Type Staff Job Description TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. PURPOSE The Project Manager III, CAAT manages assigned projects and task orders for the Center for Advanced Aviation Technologies (CAAT) and provides project management and coordination support for other CAAT projects, programs, consortium activities, working groups, and Autonomy Research Institute (ARI) activities as directed. This position is responsible for planning, coordinating, tracking, documenting, and reporting assigned project activities across CAAT staff, ARI support offices, CAAT Consortium members, external partners, subcontractors, and public-agency stakeholders. The position supports the Project Director, CAAT, by managing assigned project scope, schedules, deliverables, action items, risks, project records, proposal inputs, statement of work support, working group facilitation, and inputs for sponsor-facing reporting. This position is based in Fort Worth, Texas.  The Project Manager III for the Center for Advanced Aviation Technologies (CAAT), operating under the general direction of the Project Director, CAAT, is responsible for managing assigned CAAT projects and task orders from initiation through execution and closeout. This role may serve as the lead Project Manager for assigned projects or provide project management and coordination support to other CAAT Project Managers on additional CAAT projects, programs, consortium activities, working groups, and ARI coordination activities as directed. This role coordinates and maintains project schedules, action item logs, project records, risk and issue trackers, deliverable trackers, meeting documentation, proposal inputs, statement of work support, working group coordination materials, and project reporting materials. This position also coordinates with ARI offices and personnel when CAAT projects require support related to finance, contracting, task order administration, research administration, operational support, or other ARI-support functions. RESPONSIBILITIES Project Management and Execution: 40% Manage assigned CAAT projects and task orders from initiation through execution and closeout. Provide project management and coordination support for other CAAT projects, programs, and activities under the direction of CAAT Project Managers or the Project Director, CAAT, as well as ARI activities that align with CAAT operational requirements. Develop and maintain project plans, schedules, task lists, milestones, deliverable trackers, risk and issue logs, action item logs, and project coordination tools for assigned projects. Coordinate project activities with CAAT personnel, CAAT Consortium members, ARI support offices, subcontractors, external partners, subject matter experts, and public-agency stakeholders to support project schedules, deliverables, dependencies, and coordination requirements. Lead and coordinate project meetings for assigned projects, including kickoff meetings, recurring project meetings, technical interchange meetings, partner coordination meetings, and closeout meetings. Track project deadlines, deliverable requirements, decisions, responsible parties, dependencies, and follow-up actions. Monitor assigned projects for schedule conflicts, scope concerns, missing inputs, overdue actions, documentation gaps, and emerging risks; escalate issues to the Project Director, CAAT, or CAAT Project Managers as appropriate. Coordinate project startup activities, including project file setup, schedule development, contact list development, kickoff preparation, action item tracking, and initial project documentation. Coordinate project closeout activities, including final records organization, deliverable verification, closeout checklists, lessons learned tracking, and final documentation support. Coordinate and manage assigned project activities in accordance with CAAT policies, procedures, Standard Operating Procedures (SOPs), templates, and reporting requirements. Coordinate with the Business Operations Manager to ensure project meeting documentation, project records, and related materials are maintained in accordance with CAAT processes. Other duties assigned in support of CAAT operations and Fort Worth-based coordination requirements. Project Controls, Documentation, Reporting, and Meeting Support: 35% Prepare project meeting agendas, meeting notes, action item summaries, decision logs, attendance records, and follow-up trackers for assigned CAAT project meetings. Participate in project meetings, technical interchange meetings, internal coordination meetings, partner meetings, and sponsor-facing meetings to document decisions, action items, risks, issues, and required follow-up. Maintain organized project records, including meeting materials, project correspondence, schedules, action item logs, r