Personnel Assistant

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Specialist I (S) Position Number 60057004 Grade NC08 About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! Description of Work This position is assigned to Pasquotank Correctional Institution. Knowledge Skills and Abilities/Management Preferences This position is responsible for ensuring current personnel policies and procedures are distributed and posted at all times. Keys employee actions into BEACON and follows through to completion of each action. Position uses the BEACON system to administer all areas of time and leave management, timekeeper, work schedule rules, supervisor changes, reports, etc. Corrects time entries on an as needed basis. Troubleshoots leave or pay problems which pertain to negative leave balances or payroll discrepancies. Oversees the accrual and usage of compensatory time to include holiday comp, gap hours, and overtime comp. Manages the adverse weather leave liabilities. Provides information to employees on policies surrounding time and leave management. Additional areas of responsibility include maintaining TAPs, entering timesheets, worker's comp, completion of OSHA Reports, leave of absence, shared leave and administering family medical leave. Daily activities include but are not limited to handling inquiries both orally and written form. Completion of personnel forms, prepare documents and personnel packages with attention to detail and confidentiality. Assist in the hiring process which include but is not limited to preparing posting request, scheduling interviews, requesting preapprovals, preparing hiring packages and assisting with new employee orientation. Responsible for completing homeland security verification and serve as a DCI Operator. Position is responsible for maintaining records of employee medical and personnel files.  This position serves as the primary Health Benefit Representative, answers requests for employment verifications, processes separations, reinstatements and dockings. Must be able to switch tasks in mid-stream and work with many interruptions in a high-volume personnel setting with the ability to assist staff at all times. Provides information to employees on all benefits related to employment. Position works with employees in preparation of retirement. Knowledge Skills and Abilities/Management Preferences: Salary Range: $39,244 - $68,679 Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred: Documented knowledge of clerical/secretarial skills Documented knowledge in the use of office machines Documented knowledge in computer skills using Microsoft Word The Posting Will Close At 11:59 P.M. The Night Before The End Date State Benefits Information: The State of North Carolina offers a comprehensive benefits package including: Health Insurance options Retirement Plans NC Flex Supplemental Benefits Paid Vacation, Sick, and Community Service Leave Paid Parental Leave Visit the State Benefits website for additional information. About the Division of Institutions : The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel. Supplemental Application Information Application Process NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include: Complete education history (including high school) Full work experience details Certificates and licenses, if applicable Education must be from appropriately accredited institutions. Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination. This position will be assigned a State-owned vehicle for business use only. This is a full-time position (40 hours per week) with State Benefits.  The work schedule is Monday – Friday and may require some weekend work and overnight travel to meet the demands of the organization. Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include: Complete education history (including high school) Full work experience details Certificates and licenses, if applicable Education must be from appropriately accredited institutions. Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination. Appl