Pediatric Education Program Manager

Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary This position provides management and administrative support for the efficient and effective administration of the Pediatric Education Programs under the direction of the Pediatric Vice Chair of Education, the Mass General Brigham for Children (MGBfC) Administrative Director, and the Residency and Fellowship Program Directors. The focus of this position centers on managing the team of coordinators and maintaining the educational quality of our ACGME accredited training programs along with managing required accreditation components of those programs with and for Program Directors as well as the Undergraduate Medical Program. -Serves as central resource for educational activities within MGBfC. -Continually assesses and manages a wide range of programmatic issues, including curricula development, long-range planning, project development, departmental initiatives, and ongoing educational activities. -Makes recommendations for improving educational curricula, meeting ACGME requirements, and streamlining or sharing resources for more efficient processes across the educational programs. -Recommends policy development and/or maintenance of policies in accordance with institutional Graduate Medical Education, Harvard Medical School, and Committee of Interns and Residents union policies. -Coordinates overarching department-wide educational events and initiatives as directed by the Vice Chair of Education. -Coordinates overarching events and meetings to include the annual Medical Education Summit, annual Pediatric Fellows Retreat, alumni association, etc. -Prepares meeting agendas, materials, and submits resulting reports to GME and ACGME for required biannual Clinical Competency Committees (CCCs), bi-annual Scholarly Oversight Committees, and annual Program Education Committees (PECs) for multiple fellowships. -Tracks national and hospital deadlines and projects to ensure on-time completion. -Manages regularly occurring team meeting agendas with Program Directors and coordinators for assignment of tasks; works in conjunction with coordinators to complete tasks. -Trains new coordinators on basic functions and systems such as recruitment processes, ERAS, NRMP etc.; serves as short-term backup during turnover and/or leaves. -Ensures processes and deadlines are met for recruitment and onboarding. -Assists the Fellowship Program Directors with individual Fellow compliance to academic requirements and hospital regulations, record and report completion, and confidential disciplinary actions. -Provides input and oversight into developing education budget and monitoring/maintenance of such. -Independently manages special projects assigned by the Pediatric Vice Chair of Education, Program Directors, and MGBfC Administrative Director. This position also provides general administrative management support for educational programs in the Department specifically as it relates to trainee evaluation, including functioning as a specialist for New Innovations, monitoring and tracking ACGME, ABP, and ABIM policies to identify compliance issues, tracking of resident work hours and general trainee file maintenance, compilation and reporting of program data and oversight of future alumni projects. The position provides budget oversight for the programs and is a resource for the education administrative staff supporting the education programs under the various physician program directors. Excellent interpersonal, communication and organizational skills are required. Qualifications Education Program Responsibilities Monitors, interprets and communicates ACGME, ABP, ABIM, and hospital policies to support compliance. Completes required national and hospital surveys or reports, including the annual ACGME ADS submission and MGB GME APE submissions for all department-sponsored clinical Pediatric fellowships. Uses web-based programs such as ACGME WebADS, ERAS, NRMP, and others for surveys, scheduling, and reports. Coordinates overarching department-wide educational events and initiatives as directed by the Pediatric Vice Chair of Education, such as the annual Pediatric Medical Education Summit. Functions as the New Innovation expert providing general training and uploads initial data for incoming trainees to GME/New Innovations from ERAS. Creates annual schedules and evaluative sessions in New Innovations across multiple fellowships; ensures timely completion of trainee, faculty, and program evaluations. Monitors duty hours periodically and ensures trainee completion of education-related hospital and national required surveys. Monitors faculty evaluation completion during the academic year to ensure the overarching 80% institutional benchmark is met by the end of the academic year across multiple programs. Assists in the development of competency-based initiatives, maintains tracking of competency assessment and coordinates feedback on continuous quality improvements of fellowship programs. Develops and maintains fellows’ electronic confidential personnel files with required documentation and records, e.g. ERAS application, USMLE, ECFMG report, etc.), evaluation summary reports, milestone reports, ILPs, QI project summaries, annual contracts, ABP or other required documents, procedure and case logs if required, documentation of program director semi-annual performance reviews of fellows, scholarly oversight data, and graduation, dismissal, or transfer documents. Reports to