OSP Financial Administrator - Post Award Management, Workday and eRA Commons experience - Remote

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Organization: Office of Sponsored Programs Job Summary: OSP-Financial Management Unit The identified individual(s) is a member of the Office of Sponsored Programs-Financial Management Support and delivery team (OSP-FMS) whose mission is to provide the best possible customer service to the VUMC research community for frontline financial and selected award management activities. Working in a high-volume, deadline driven, fast-paced, and dynamic team environment, the OSP-FMS is a group of professionals structured with expertise focused on achieving department and institutional goals by providing services and support to an assigned portfolio with duties of a complex and confidential nature. The individual must have attention to detail; a strong work ethic; social and communication skills as a team player and resource; and the ability to work in a multifaceted, collaborative, central office environment. OSP-FMS is critical in maintaining the integrity of the research enterprise. The position(s) ensures that research activities are conducted efficiently and in compliance with all relevant regulations and policies. The individual(s) works in close collaboration with various groups to provide consistent expertise, knowledge, guidance, using key performance indicators, fostering continuous improvement and support to the research enterprise. On an annual basis, the OSP-FMS unit supports: • ~1,000 Principal Investigators from 40+ VUMC Departments, Institutes, and Centers submitting 4,000+ applications achieving ~$900M in sponsored awards annually from 500+ unique external sponsors resulting in the monitoring of an awards portfolio of over 4000 Workday AWDs and 6000 unique grant tags supporting nearly $800M in grant and contract expenditures . Preferred Skills and Experiences: Proficient and excellent knowledge of commonly used software packages (i.e., Microsoft Word, Excel, PowerPoint, Adobe and email programs) Candidate must have extensive knowledge of the federal regulations governing sponsored research (i.e. OMB Uniform Guidance) Must be organized and analytical Excellent written and oral communication skills are critical Demonstrated ability to work both as a member of a team and independently Demonstrated ability to work under the pressure of hard deadlines and competing priorities Advanced knowledge and experience utilizing VUMC and sponsor-specific electronic grants management systems (i.e. NIH eRA Commons, Coeus/PEER/Workday/Aries/Discover-E) Ability to identify resources, solve problems and take initiative Commitment to providing professional, efficient, and timely service to the VUMC research community is a must KEY RESPONSIBILITIES Manages complex and time-sensitive accounting/financial activities with a high-level of knowledge and demonstrated subject matter expertise, ensuring proper oversight requirements and reporting to key stakeholders. Manages daily fiscal responsibilities of research awards and sponsored funds within an assigned portfolio, including the operational oversight of post-award processes, i.e., effort reporting, financial reporting, and project close-outs. Work across central office teams to review, create, and optimize Workday financial reports; provide input on departmental annual research budgets; conduct analyses of center deficit/surplus corrections; and compile and submit grant closeouts, year-end closings, invoice monitoring, and other financial activities. Oversee compliance and risk management activities for an assigned portfolio, including but not limited to quarterly effort certification processes, the annual faculty research survey, and adherence to institutional policies Coordinate multiple and competing priorities under absolute deadlines Proactivity communicate and assist PI with fiscal management oversight and all periodic reporting requirements (as detailed in awards) ensuring the accuracy of all reporting information Ensure adherence to institutional policies and federal regulations (e.g., foreign travel, export control, subaward monitoring, IRB, IACUC, IT and procurement, etc.) Collaborates with team members, departmental staff, and faculty as well as with other OSP units to provide updated information on requests related to the financial management of an assigned portfolio Provides policy interpretation, guidance and assistance to faculty with all aspects of financial and sponsored project management Exercises independent judgment, initiative, and the ability to make decisions relative to the department/division/center grants and contracts operations as well as other tasks assigned Have a strong understanding of VUMC research systems (examples): Workday Reporting and Adaptive, Coeus, PEER, DISCOVRe, ARIES, CORES-iLab, Business Intelligence Research reporting module Possess knowledge of policies related to research administration (Uniform Guidance, internal processes and policies, sponsor policies and practices) The responsibilities listed are a general overview of the position and additional duties may be assigned. TECHNICAL CAPABILITIES Research Administration (Intermediate) - Knowledgeable on all phases in the lifecycle of a sponsored research project. Well versed in and able to assist researchers in reducing compliance