Operations and Communications Associate

Overview Your Part-Time Controller, LLC, (YPTC) is a national leader in providing outsourced accounting services to nonprofit organizations. Currently, we are among the fastest growing accounting firms in the US. YPTC has been nationally recognized as The Best Place to Work by Accounting Today for 2025 and recently received an inaugural Best Places to Work for Women award from Best Companies Group! Year after year, YPTC consistently ranks amongst the top workplaces across the nation both regionally and nationally.    We're excited to announce a new opportunity for an Operations and Communications Associate to join our team! The Operations and Communications Associate works closely with the Director of Operations on a wide range of internal communications, including employee-facing messaging, calendars, and firm-wide systems such as SnapComms, Everbridge, and the Microsoft 365 suite. This role also partners with Executive Leadership by providing scheduling support and general administrative assistance. In addition, the Associate supports a variety of virtual, in-person, and hybrid internal events. The Operations and Communications Associate is a proactive, detail-oriented professional who collaborates effectively with leadership, support departments, and staff at all levels of the organization while successfully managing multiple priorities and deadlines. Responsibilities Specific areas of responsibility include, but are not limited to:  Executive Team Communications and Support  Provide occasional support to members of the executive team as needed, including internal scheduling, meeting preparation, centralized planning, communications, and special projects.  Prepare schedules and communications for Leadership Office Hours.  Prepare and execute internal communications on behalf of Executive Leadership, including drafting, routing for approval, and scheduling through appropriate internal channels.  Assist with meeting preparation and communication with the Board and its quarterly meetings.  Coordination and logistics of all Executive Leadership meetings and events, including on-site support.  Internal Communications   Assist the Director of Operations with creation and distribution of firmwide communications and staff engagement content through internal newsletters, emergency alerts, SnapComms, Microsoft 365 communication tools, and other employee-facing messaging.  Maintain internal communications calendar, including approval workflow tracking, scheduling, and execution.  Track internal communication activity, engagement, and analytics where applicable, for all internal channels.  Microsoft 365 Support Support Microsoft 365 tools used for internal communications and staff engagement, including but not limited to the YPTC SharePoint intranet site, Viva Engage, Outlook, and Teams. Assist with the creation, scheduling, posting, and tracking of internal communications through Microsoft Viva Engage, Viva Amplify, Teams, Outlook, and SharePoint.  Maintain and update the firm’s SharePoint intranet pages by coordinating with department leaders and content editors to keep content accurate, organized, relevant, and aligned with firm standards.  Provide basic administrative support for Microsoft 365 tools, including content updates, permissions coordination, instructions, and general troubleshooting.  Internal Operations and Events  Assist with coordinating and scheduling the firm calendar, including staff meetings, events, conferences, leadership meetings, office hours, and related Outlook calendar updates.  Provide support for regional and leadership in-person meetings, including logistics and onsite support  Support preparation of Annual Awards virtual meeting and other event or meeting-related projects as needed  Qualifications Qualifications and Experience:    Bachelor’s or equivalent degree from an accredited college/university  5+ years of experience in high-level administrative, strategic operations, or leadership supporting roles  Experience drafting, editing, and coordinating content and workflows for firmwide communications.  Proficiency with Microsoft 365 tools, including Outlook calendar management, Teams, Viva Engage, Viva Amplify, and SharePoint intranet editing  Skills and Competencies:   Excellent verbal and written communication skills, with a strong understanding of tone, audience, and message clarity in employee-facing communications  Strong attention to detail and ability to multitask, with excellent time management and adherence to deadlines  Demonstrated self-starter with a proactive mindset and an ability to anticipate problems and offer solutions  Ability to translate complex or leadership-level information into clear, employee-friendly messaging while maintaining consistent brand voice, formatting standards, and internal communication templates  High level of professionalism, integrity, and discretion in handling sensitive and confidential information  Exceptional judgment and demonstrated ability to make key decisions quickly and effectively   Skilled in Microsoft 365 applications used for communications, collaboration, and content management  Excellent relationship management skills, with the ability to collaborate effectively across departments  A commitment to ongoing continuing professional development  Job Requirements:   A commitment to on-site work in the Philadelphia office, as needed, up to 3 days per week  A willingness to travel up to 20% in conjunction with semiannual in-person regional meetings   Ability to lift 20-25 pounds when necessary YPTC Offers   A Best Place to Work! We are nationally recognized by both Inc. Magazine and  Accounting Today    Work with a mission-driven purpose serving nonprofit organizations   A culture of support, enabling our staff to succeed   Growth! We are among the fastest growing accounting firms in the US, with unlimited opportun