National Fellowships Program Coordinator

Job Title National Fellowships Program Coordinator Agency Texas A&M University Department National Fellowships Proposed Minimum Salary $32.05 hourly Job Location College Station, Texas Job Type Staff Job Description What We Want The Office of National Fellowships is seeking a Program Coordinator I to support outreach and the coordination of national fellowship and internal award opportunities at Texas A&M University. We are looking for an organized, proactive, and student-centered professional who will play a key role in coordinating campus fellowship competitions, supporting students throughout the application process, maintaining accurate program information and records, and expanding awareness of national fellowship opportunities across the university. The successful candidate will serve as an important point of contact for students, faculty, campus committee members, and university partners. This individual will coordinate campus review processes, manage application timelines and materials, maintain the Office’s website and fellowship database, support outreach initiatives (including through social media), and conduct advising appointments with students interested in national fellowships. We are looking for someone who is highly organized and detail-oriented, able to manage multiple deadlines simultaneously, and comfortable working with sensitive student information. The ideal candidate will be able to learn and communicate complex eligibility requirements, application procedures, and fellowship expectations clearly to a variety of audiences. Strong written and verbal communication skills, sound judgment, problem-solving abilities, and proficiency in Excel and Google Forms is essential. The successful candidate will be comfortable working independently while also collaborating with students, faculty, staff, and campus partners. Experience working in higher education, particularly in academic advising, student development, study abroad, undergraduate research, honors programs, scholarships, fellowships, or academic writing support will be especially valuable. If you are excited about helping students identify and pursue transformative national fellowship opportunities while contributing to the growth of a university-wide program, we encourage you to apply. What You Need to Know Salary: $32.05/hourly (Based on selected hire’s qualifications). Cover Letter & Resume: A cover letter and resume are strongly recommended. Position Details: This will be a part time benefits eligible position. Expected to work 24 hours per week. Includes occasional evening or weekend hours to support events, programs, and fellowship deadlines. Qualifications Required Education and Experience Bachelor’s degree in any field. At least two years of experience in academic advising, undergraduate research or honors programs, study abroad, higher education administration, scholarship or fellowship administration, or writing center. Preferred Qualifications Master’s degree in any field. Experience working in undergraduate research, honors program, or other student support programs. Experience working with national fellowships, scholarships, grants, or other competitive academic opportunities. Experience advising or mentoring students. Experience coordinating faculty or university committees. Experience maintaining websites, databases, student information systems, or other digital information platforms. Experience developing outreach, recruitment, or communications initiatives for students, including through social media. Familiarity with national fellowship programs and/or competitive scholarship opportunities. International experience, study abroad experience, or experience working with internationally focused programs. Experience using university systems for student records, appointment scheduling, event management, communications, or data management. Knowledge, Skills, and Abilities Ability to work in person in an office environment. Ability to work at a computer for extended periods of time. Ability to work occasional evening or weekend hours to support events, programs, and application deadlines. Ability to work independently and take initiative while also collaborating effectively as part of a team. Strong organizational skills and the ability to manage multiple projects, deadlines, and priorities simultaneously. Strong attention to detail and the ability to maintain accurate records and application information. Strong written and verbal communication skills, with the ability to communicate professionally with students, faculty, staff, and external stakeholders. Ability to learn and communicate complex eligibility requirements, application procedures, and program guidelines. Strong analytical and problem-solving skills, including experience working with Excel spreadsheet and Google Forms. Experience advising students in a professional setting. Ability to maintain confidentiality and exercise sound judgment when handling student records, applications, and other sensitive information. Ability to coordinate meetings, events, committees, and other activities involving multiple participants and competing schedules Essential Duties/Tasks Campus Fellowship and Internal Award Competition and Committee Coordination  - Coordinates campus application and review processes for national fellowship and internal award competitions requiring university nomination or campus review. Responsibilities include maintaining fellowship timelines, coordinating campus deadlines, collecting and organizing application materials, communicating requirements to applicants, recruiting and coordinating campus committee members, scheduling committee meetings and interviews, preparing committee materials and rubrics, distributing applications and supporting documents, tracking committee feedback and decisions, and communicating outcomes and