License and Certifications Senior Data Management Specialist – Hybrid, Nashville TN

Discover Vanderbilt Health : With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region. Organization: HR Operations Job Summary: The License & Certifications Senior Data Management Specialist is responsible for maintaining the accuracy and integrity of employee license and certification records. This role analyzes data from systems such as Workday, monitors compliance requirements, generates reports, partners with leaders and departments across the organization, and collaborates with external vendors to support license and certification verification processes. The specialist tracks upcoming expirations, identifies data discrepancies, supports ongoing data quality initiatives, and helps ensure required credentials are accurately documented for clinical and operational staff. . Preferred Skills & Experience: Experience managing professional licenses, certifications, and credential-related records. Ability to prioritize and manage a high-volume workload with accuracy and efficiency. Self-motivated with a demonstrated ability to take initiative and work independently. Credentialing, compliance, or workforce data management experience preferred. Experience maintaining, auditing, and analyzing large data sets. Advanced Microsoft Excel skills, including reporting and data analysis. Experience developing, documenting, and improving business processes. Healthcare industry experience, preferably supporting licensed clinical staff. Exceptional attention to detail and commitment to data integrity. Experience using Workday or another HRIS platform. Strong critical thinking and problem-solving abilities. Comfortable working across multiple systems and technologies. Ability to understand and apply technical terminology from various platforms and business functions. Experience creating standard operating procedures (SOPs) and workflow documentation. KEY RESPONSIBILITIES . Audit employee and contingent worker data ensuring data integrity policy, compliance and data integrity. Audits to be performed through individual transactions and through systems generated reports. Ensure appropriate levels of approval are obtained. · Monitor overall transactions to ensure target completeness meets service level agreements. · Conducts extensive data analysis and research, demonstrating proficiency in manipulating, analyzing, and identifying trends in results.  · Point of contact for error resolution and working with other HR areas and departments to resolve. · Partner with HR sustainment team and COEs on process improvement, EIB loads, error resolution, system testing. · Review incomplete transactions and follow up with appropriate parties, when needed, ensuring timely completion to comply with hiring, benefits and payroll deadlines. · Supports data auditing goals through standardized, transactional processes, and optimal use of technology resources.  · Responsible for leading data quality audits, identifying discrepancies and errors within large datasets, and recommending improvements to data practices. · Evaluates, assesses and responds promptly to customer inquiries through Workday case, phone, and email. · May require specialized knowledge of specific data elements or subject matter. · Partnering with learning & development to create and update QRG’s and job aids. Educating departmental administrative areas on transactional processes. · Partnering with HR reporting team to determine reporting. dashboard analytic needs. · Performs system testing as part of system maintenance and enhancements.  · Development and maintenance of process documentation for data management processes. · Maintain training guidelines and conduct training of new staff on the HR Data Management Team. · The responsibilities listed are a general overview of the position. Additionally, duties may be assigned. TECHNICAL CAPABILITIES •  Communication (Advanced): Clearly, effectively and respectfully communicates to employees or customers. •     Time Management (Intermediate): Planning and exercising conscious control over the amount of time spent on specific activities. •     Customer Service (Advanced): A continuing focus on the needs and requirements of customers, anticipating their needs, remaining sensitive to customers while performing services for them, responsive to customer needs. •     Human Resources (Intermediate): Knowledge of various components of human resources which may include human resources management, the recruitment process, skills development and tracking, benefits administration, training, compensation, organizational development, and compliance with associated government regulations. •    Analytical Skills (Intermediate): The process of identifying, evaluating, interpreting and organizing data. It includes sorting through data to identify patterns and establish relationships for decision making. •     Time Management (Novice): Planning and exercising conscious control over the amount of time spent on specific activities. •   HR Compliance (Advanced): Understanding the rules, regulations, sanctions and other statutory requirements, guidelines and instructions relating to governing bodies and organizations, both internally and externally. Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and commun