Land Development Project Manager

What You’ll Do: The Land Development Project Manager leads community association planning, establishment, administration, governance, financial coordination, and turnover from acquisition through community closeout. The role serves as the primary liaison among HOA management companies, association boards, Legal, Land Development, Sales & Marketing, Finance, external counsel, consultants, contractors, and jurisdictional agencies. Secondary responsibilities focus on land development activities that directly affect HOA readiness, including community start-up, common-area and amenity coordination, document recording, bond and surety administration, inspections, compliance, and the orderly transition of community assets and obligations. Your Key Responsibilities Include: HOA Establishment, Governance, and Compliance Oversee the establishment of each homeowners association and coordinate required formation activities, registrations, initial governance, and compliance documentation. Partner with the Legal Team and outside counsel to prepare, review, record, maintain, and amend Covenants, Conditions, and Restrictions (CC&Rs), bylaws, design guidelines, rules and regulations, easements, disclosures, and other HOA governing or legal documents. Prepare HOA abstracts after execution of a letter of intent, distribute them to appropriate teams, and maintain current information through community closeout or termination of the transaction. Prepare and maintain community addenda and HOA disclosures, as applicable, and coordinate legal review and distribution for operational use. Ensure all applicable properties are properly submitted to the association and advise internal stakeholders when amendments to governing documents may be needed. Coordinate association board formation, developer-controlled board administration, board transitions, and final turnover to homeowner control in accordance with governing documents and applicable requirements. HOA Operations and Management Company Oversight Select, contract with, onboard, and supervise third-party HOA management companies for developer-controlled communities and maintain productive working relationships with management companies for existing associations. Serve as the principal internal point of coordination for HOA matters, aligning management companies, board leadership, the Legal Team, Land Development, Sales & Marketing, Finance, and other business partners. Attend HOA board meetings, owner meetings, and community events when required; track decisions, commitments, follow-up items, and records. Manage Architectural Control Committee requests and coordinate communication between the management company and the board president for developer-controlled associations. Monitor HOA operational issues, owner or resident concerns, and governance matters; communicate complex issues clearly and support timely, professional resolution. Maintain organized and complete electronic files for each association, including governing documents, contracts, meeting records, financial records, correspondence, and turnover materials. HOA Financial Administration and Tracking Review, organize, and maintain HOA financial documents; coordinate budgets, funding needs, assessment obligations, and supporting records with management companies and internal stakeholders. Process HOA assessment invoices and prepare related check requests, cashier’s check requests, wire requests, and vendor setup documentation in accordance with company procedures. Maintain accurate HOA Abstract and HOA Assessment trackers and community folders, and communicate material updates to the Sales and Land Development teams. Identify outstanding financial, documentary, governance, or operational items that could affect community start-up, sales, turnover, or closeout, and coordinate resolution with the responsible parties. Community Start-Up, Turnover, and Closeout Lead the HOA aspects of community start-up and turnover, coordinating the transition from acquisition and land development into active sales, construction, and association operations. Develop and maintain community-specific start-up and turnover checklists covering governing documents, management agreements, banking and financial records, vendor contracts, insurance, common-area assets, warranties, maintenance obligations, owner communications, and board records. Coordinate HOA due diligence for potential acquisitions and identify association obligations, operating constraints, funding requirements, document gaps, and transition risks for internal review. developer-to-homeowner board turnover and community closeout, ensuring required documents, funds, records, contracts, assets, and open action items are transferred and documented. Land Development Activities Supporting HOA Management Coordinate with Land Development leadership, consultants, contractors, field personnel, Sales, and Construction on land development work that relates to the budgeting, bidding, installation and maintenance of common areas, amenities, landscaping, monumentation, access, maintenance, and community turnover. Incorporate HOA-related milestones and deliverables into project schedules and budgets, monitor progress, and escalate issues that may affect association start-up, sales commitments, maintenance responsibility, or turnover timing. Review construction documents, surveys, plats, technical reports, easements, maintenance maps, and community plans to understand and document HOA ownership, maintenance, access, and cost responsibilities. Coordinate delivery, inspection, acceptance, warranty documentation, and turnover of HOA-owned or HOA-maintained improvements, including amenities and common-area infrastructure, with contractors, consultants, municipalities, utility providers, and management companies. Conduct periodic field reviews of HOA-related improvements and maintain clear records of progress, deficien