Insurance, Prequalification & Compliance Coordinator

About Us Company Overview Foundation Building Materials (FBM) is a leading construction materials distribution company serving the commercial and residential construction markets across United States and Canada.  In conjunction with Unified Door & Hardware Group (UDHG), a premier provider of commercial door, frame, and hardware solutions, FBM supports a broad range of construction and architectural projects nationwide. Together, FBM and UDHG’s 8,000+ Team Members are committed to operational excellence, innovation, and employee development.  By combining scale, specialty expertise, and a customer-first mindset, we deliver high-quality products and services to contractors, builders, and project teams across diverse markets.  As the organization continues to grow and evolve, we are investing in strong, forward-thinking talent to support our long-term success. Overview Position Overview We are seeking a detail-oriented, highly organized Insurance, Prequalification & Compliance Coordinator to join the Legal Department and support the company's insurance, customer prequalification, subcontractor qualification, and business compliance processes. This position requires a paralegal certificate and combines legal and risk-management support with significant cross-functional coordination and administrative responsibility. The successful candidate will be expected to review and understand insurance, prequalification, and compliance requirements; coordinate responses with internal and external stakeholders; accurately complete a variety of customer and vendor documentation; and recognize issues that require escalation to Legal, Risk Management, or other subject-matter experts. The position will serve as the primary coordinator for Certificates of Insurance (COIs), including responding to customer requests, coordinating revisions with our insurance broker, answering insurance-related questions, and maintaining insurance documentation in customer portals. In addition, this role will coordinate customer and general contractor prequalification requirements that allow the company to bid on and perform construction projects; administer the company's subcontractor prequalification process; and assist with miscellaneous compliance questionnaires, certifications, registrations, and other documentation required by customers, vendors, governmental entities, and other business partners. The Insurance, Prequalification & Compliance Coordinator will serve as a liaison among the Legal, Risk Management, Sales, Operations, Accounting, Safety, and Project Management teams, as well as our insurance broker, customers, general contractors, subcontractors, vendors, and other external parties. This position reports to the Legal Department. Responsibilities and Qualifications Primary Responsibilities Certificates of Insurance & Insurance Administration Coordinate the issuance and revision of Certificates of Insurance (COIs) requested by customers and general contractors. Review customer insurance requirements and communicate requested certificate and endorsement revisions to the company's insurance broker. Verify that issued certificates accurately reflect requested coverages, endorsements, project information, and certificate holder requirements. Serve as a primary point of contact for customer inquiries regarding certificates of insurance. Explain the company's insurance coverage, limits, and standard endorsements to customers and internal stakeholders. Identify insurance requirements that differ from the company's standard coverage and escalate exceptions to Legal and Risk Management as appropriate. Track outstanding certificate and endorsement requests and ensure timely completion. Upload certificates, endorsements, and related insurance documentation into customer portals and prequalification systems. Maintain organized electronic records of certificates, endorsements, policies, and related insurance documentation. Assist with annual insurance renewals and distribution of updated certificates and insurance documentation. Customer & Project Prequalification Coordinate prequalification requirements necessary for the company to bid on, contract for, and perform construction projects. Complete and submit customer, general contractor, and third-party prequalification applications and renewals. Maintain company profiles in customer and third-party prequalification portals. Coordinate with internal departments to collect information required for prequalification submissions, including insurance, safety, financial, licensing, bonding, project history, references, and organizational information. Track expiration dates, annual renewals, and outstanding requirements to maintain active prequalification status with key customers and general contractors. Maintain a centralized record of customer and general contractor prequalification status. Proactively identify upcoming expirations or incomplete requirements that could prevent the company from bidding on or being awarded work. Work with Sales and Operations to prioritize prequalification requests based on upcoming bids and project opportunities. Escalate unusual contractual, insurance, financial, legal, or risk requirements to the appropriate internal stakeholders. Subcontractor Prequalification & Compliance Administer and maintain the company's subcontractor prequalification program. Maintain a centralized list or database of subcontractors, including qualification and approval status. Coordinate the collection and review of required subcontractor documentation, including certificates of insurance, endorsements, contractor licenses, tax documentation, safety information, references, relevant project experience, and other required materials. Coordinate with Legal, Risk Management, Safety, Operations, and other departments to evaluate subcontractors against established qualification standards. Tra