HR Office Assistant

Overview Come join the Human Resources (HR) team at Utah State University as a part-time Office Assistant! This position works an average of 20 hours per week (typically 15–29 hours), Monday through Friday during regular business hours (8:00 a.m.–5:00 p.m.), and provides essential administrative support to the HR office. The main job duties include supporting office filing processes, maintaining and organizing employee records, and covering the front desk during the HR Administrative Assistant’s lunches and days off, as needed. This requires answering and directing phone calls appropriately and assisting walk-in customers. This role is ideal for someone who is detail-oriented, organized, and enjoys providing excellent customer service. As part of a fantastic, supportive team, you will interact with employees, candidates, and campus partners while gaining valuable experience in human resources and administrative operations. Responsibilities Assist with general office filing and filing projects Scan and upload documents to electronic employee files Front desk receptionist coverage as needed. Answering phones, directing calls to appropriate parties, and data entry. Verifications of employment Provide administrative support to the Benefits Team by reviewing, organizing, and routing incoming documentation. Process employee termination files Arrange and organize the office filing room Research missing employee files Request archived employee files Performs miscellaneous job-related duties as assigned Qualifications Minimum Qualifications High School diploma/GED. Demonstrated experience in a public/customer service role. Working knowledge of Microsoft Office programs. Preferred Qualifications Relevant post-secondary training or related certificate. Prior clerical/office work experience. Knowledge, Skills, and Abilities Strong attention to detail. Ability to communicate clearly, both verbally and in writing, with the public and customers. Ability and skill to make decisions regarding the day-to-day operation of the functional area. Ability to maintain and process highly confidential records and personnel information with discretion and confidentiality. Competence in preparing routine administrative paperwork. Demonstrated problem-solving abilities with creative solutions. Ability to handle interactions with frustrated or upset customers professionally. Strong organizational skills with the capacity to manage interruptions efficiently. Works well in both team and independent environments. Required Documents Along with the online application, please attach: Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”  **Document size may not exceed 10 MB.** Advertised Salary $15/hour ADA Employees work indoors and are protected from weather and/or contaminants, but not necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions (such as typing). College/Department Highlights USU Human Resources is dedicated to a positive customer experience and team members are empowered to engage employees and use their personal talents to achieve the mission of the university. We support and encourage rather than judge, criticize, and critique. We value diversity and have high expectations of performance and values. We believe in maintaining an open-minded approach to problem-solving, conflict management, and decision-making. Our staff members are team players who excel at building trusting relationships with customers and co-workers. We strive for a reputation of integrity. If you desire to work in such an environment and meet the qualifications, we welcome your application! University Highlights Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact. USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state. Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac-12 Conference, officially joining on July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 2025–26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service. Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah St