Graduate Program Coordinator, Texas McCombs

Job Posting Title: Graduate Program Coordinator, Texas McCombs ---- Hiring Department: Red McCombs School of Business ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world. To learn more about the McCombs School of Business, please visit https://www.mccombs.utexas.edu/ Purpose This position is responsible for providing primary support to departmental doctoral programs in the McCombs School of Business, including coordinating all phases of the graduate program’s administrative activities. This role reports directly to McCombs Associate Dean for Research and will collaborate regularly with Dean's Office staff and academic departments. Responsibilities Academic Program Support: Responsible for coordinating administrative components of the Ph.D. programs. Ensure compliance with institutional rules, regulations and procedures. Provide in-depth information, clarification and interpretation of institutional and graduate programs’ rules and regulations. Oversee and submit petitions, nominations, and official letters on behalf of the Graduate Advisors. Maintain and process catalog updates for graduate programs. Coordinate and serve as point of contact for Ph.D. Advisors in the ACC, FIN, IROM, MKT, and MAN programs. Serve as a liaison with Office of Graduate Studies, International Office, Graduate Leadership Council, and other outside offices. Supervises McCombs Graduate Program Coordinator Budget and Resources Support: Responsible for allocating and tracking resources budgeted by the Associate Dean for Research to Ph.D. programs. Monetary resources include OVPGS Distinguished Graduate Fellowships (Continuing & Recruiting), Graduate School Dissertation Writing and Summer Fellowships, Outstanding Graduate Student Fellowships (Harrington as well as Continuing Fellowships), McCombs Dean’s Fellowship funds, other named funds (e.g., Jastrow, Bonham, Cooper, SYLFF), and tuition reduction benefits (TRBs). Work with ADR to prepare and disseminate annual budget of college funds for each departmental program. Approve travel requests and reimbursements for PhD students going to conferences. Other resources include space and office allocations, website updates, and miscellaneous allocations from the ADR budget. Maintain records and perform audits of resource usage. Recruitment and Admissions Coordination: Design and implement graduate student recruitment strategies. Plan, organize, and execute recruiting efforts and events, including virtual recruitment events and on campus visit weekends. For recruitment events, provide event-planning and administrative support for prospective PhD applicants, this includes, but is not limited to arranging prospective student travel, working with department faculty on itineraries for weekend visits and ensuring campus visits are operationally successful.  Possibly represent McCombs at professional conferences for recruiting purposes. Program and Event Coordination: Organize first year orientation and other department-sponsored graduate program events. Coordinate and provide logistical support for graduate student mentoring programs, and provide administrative support for newly developed programs related to the department’s graduate programs. Data Requests: Acquire and maintain comparative data from doctoral programs at peer and aspirational schools. Provide statistics for standard reports and ad hoc information requests for programs analysis. Track program outcomes (using UT TracDat) for accreditation and other purposes. Track placement and publication data. Assist departments with responding to all Graduate School action and information requests and reporting. Other related functions as assigned. Required Qualifications Bachelor’s degree plus five years of experience relating to program coordination and/or academic advising Demonstrated ability to build strong relationships with students, administrators and University stakeholders. Ability to communicate effectively verbally and in writing to a varied set of stakeholders Demonstrated ability to both work well on a team but also to work effectively independently. A service-oriented mindset and commitment to providing excellent administrative support to students and faculty. Proven ability to exercise high levels of discretion and judgement, providing practical solutions in the resolution of complex issues. Demonstrated ability to organize, manage, and analyze a large volume of data with a high level of attention to detail and accuracy. Previous success managing multiple projects concurrently, managing ambiguity, and adapting to changing priorities. Working knowledge of Microsoft Word, Microsoft Excel, and Microsoft Outlook, and web-based programs. Equivalent combination of relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience with website updates, marketing, event or conference planning, preparing budgets and tracking expenditures. Experience in a higher education setting working closely with graduate students, faculty and administrator