Financial Aid Systems Analyst, Financial Aid

External Applicants:  Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description. Cover Letter and Supporting Documents: Navigate to the "My Experience" application page. Locate the "Resume/CV" document upload section at the bottom of the page. Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files. Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission. Current Employees: Apply from your existing Workday account in the Jobs Hub. Do not apply from this website.  A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified. Job Description Summary The Financial Aid Systems Analyst supports the reliable operation of the systems, processes, and data exchanges used by the Wake Forest Office of Student Financial Aid. The position performs recurring financial aid systems operations, monitors and troubleshoots production processes, supports departmental users and helps maintain accurate and timely movement of financial aid data between institutional and federal systems. Working closely with the Financial Aid Systems Manager and other members of the financial aid team, the Systems Analyst supports PowerFAIDS, Workday Student financial aid functionality, federal data exchanges, and related technologies. The position also contributes to testing, documentation, staff training, annual system setup, and continuous improvement of financial aid business processes. The role requires a combination of financial aid knowledge, technical aptitude, attention to detail, and the ability to investigate and resolve system and data issues in a highly regulated environment. Job Description Essential Functions: Perform and monitor recurring financial aid systems operations and data-processing activities, including the receipt, transmission, import, and processing of federal and institutional financial aid files and data exchanges. Support data exchanges involving federal and institutional financial aid systems, including SAIG, EDconnect, IS IR and COD processing, as well as application and document data received from external partners such as the College Board. Monitor file transmissions and system processes for successful completionK investigate rejects, exceptions, and processing failures and take appropriate corrective or escalation action. Support the administration and daily operation of PowerFAIDS, including batch processes, data imports, scheduled jobs, annual setup activities, and financial aid disbursement processes. Support financial aid-related functionality within Workday Student by executing and monitoring operational processes, assisting with testing and configuration changes, troubleshooting issues, and supporting annual and periodic processing. Assist with annual aid-year set-up and rollover activities, including parameter review, operational testing, and validation of system processes. Provide technical troubleshooting and application support to financial aid staff% triage and resolve support requests and work directly with users to identify and document issues. Assist with the investigation and resolution of financial aid data and processing issues involving PowerFAIDS, Workday Student, COD, and related institutional and federal systems. Support specialized financial aid processing and program administration as assigned. Maintain operational controls designed to confirm that recurring processes, data exchanges, and scheduled jobs have been completed accurately and successfully. Develop, maintain, and update systems documentation, procedure guides, processing calendars, operational checklists, and other reference materials. Assist with onboarding and systems training for new financial aid staff and provide ongoing guidance to departmental users. Participate in testing system releases, configuration changes, integrations, and revised business processes before implementation in production. Work collaboratively with Information Systems, the University Registrar, Student. Financial Services, Admissions, and other University partners to troubleshoot issues and support reliable financial aid operations. Support financial aid data exchanges and hosted technology environments in coordination with university technology staff and external vendors. Stay current with changes to financial aid systems and technologies and contribute to the evaluation and implementation of new functionality and process improvements. Protects PII, and CUI in all instances. Perform related duties and special projects as assigned. Required Education, Knowledge, Skills, Abilities: Bachelor’s degree or an equivalent combination of education and relevant professional experience. Experience working with financial aid, student information systems, enterprise applications, or other complex data-processing environments Demonstrated ability to learn and support specialized software applications and technical business processes. Strong analytical and problem-solving skills include the ability to investigate processing errors system exceptions and data discrepancies. Demonstrated attention to detail and ability to recognize when system or data results require additional review. Ability to manage recurring operational responsibilities while responding effectively to unexpected system or processing issues. Ability to work independently establishes priorities and meet deadlines in a time-sensitive operational environment. Strong written and verbal communication skills and the ability to explain technical or system-related information to us