FCW-SH99 JV - Procurement Coordinator

Join Ferrovial: Where Innovation Meets Opportunity Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial , we are not just a company; we are a community of innovators and trailblazers. Listed on two major stock markets: Nasdaq - 100 Index (US) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy. Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair. Why Ferrovial? Global presence, local impact : Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference. Collaborative excellence : Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.     Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation. Career growth : Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth. Compelling benefits and employee wellbeing : Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health. Productivity tools : Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency. Job Description: Summary   The Procurement   Coordinator   is responsible for   supporting the procurement and vendor management process by coordinating contract administration, managing   request   for proposal (RFP) documentation, ensuring vendor compliance with insurance requirements, and   maintaining   procurement records. This role works closely with internal departments, vendors, and stakeholders to   facilitate   efficient procurement operations, ensure documentation accuracy, and support risk management initiatives.   This position requires t he ability to interact with staff (at all levels) in a   fast-paced   environment,   while   remaining   flexible, proactive,   resourceful   and efficient, with   a high level   of   professionalism   and   confidentiality . This position will also   a ssist   the Procurement Manager   & department staff   with the required reporting,   researching   and   maintaining   statistical data ,   as well as overseeing the procurement policy and procedures as   required .   Responsibilities :   Coordinate and schedule procurement-related meetings with internal stakeholders and external vendors.   Send   e mail s ,   make   calls,   send   notices   to vendors   Serve as the external liaison to discuss,   resolve   and provide information on   procurement   policy/procedures, and project activities to   facilitate   department goal/request attainment.   Collect, review, and organize contract documentation, including contracts, amendments, change orders, and other procurement-related records.   Monitor contract documentation for completeness and compliance with organizational requirements.   File and   maintain   procurement records   in accordance with   company policies and document retention standards.   Create & track comparatives in Insite for approval   Communicate with Diversity Contract Compliance department to obtain   firm contact s   and update the contract directory/Procurement Plan/RFP Log to ensure   accurate   and accessible contract information.   Collect and organize   RFP documents and supporting materials.   Collect current Certificate of Insurance documents   for all vendors   to ensure it meets contract requirements     Manage   and review all   vendor s   Certificate of Insurance ,   identify   deficiencies and work with   vendors   to obtain compliant status     Collect vendor W9, department contract documents, certificates to complete NTP checklist    Administer   subcontractor evaluations process with department managers for submittal in Insite system   for approval   Collect and compile vendor performance data and feedback.   Maintain vendor evaluation records and support ongoing vendor performance improvement initiatives.   Complete credit application and information sheets   for vendors .    Obtain   vendor and   CEO signature   to   execute documents in Adobe Sign system   Attend   pre-con   meetings to update and inform staff and   vendors   on agreement status and   missing documents   Inform vendors about upcoming contract opportunities & update outreach materials/handouts.   Document Management :   Update and store department documents on department   SharePoint   server system   Manage Adobe Sign workflows for contracts and procurement documents.   Track signature status and perform follow-up activities to ensure   timely   document execution.   Organize   documents   to be available to Staff and procurement   staff   by   procurement department   procedure   Prepare department documents for in-person Board of Manager meetings/reports   Update   C ontract   D irectory/ P rocurement Plan /RFP Log   Report ing:   Create Summary of Comparatives   per request     Create and develop transaction reports on all contracts on the projects   Track all completed comparatives for re