Facilities Coordinator

Anteris® Technologies is a global structural heart company dedicated to revolutionizing cardiac care. With offices in Minneapolis, MN, US; Geneva, Switzerland; and Brisbane and Perth, Australia, we have a growing and inclusive team. Our mission is to forge new frontiers in cardiac care by pioneering science-driven and measurable advancements to restore heart valve patients to healthy function. Transcatheter Aortic Valve Replacement (TAVR) technologies were originally designed for older, high-risk patients. Today, younger, more active patients need a better solution that will not just open and close but restore healthy heart function. We seek to restore healthy blood flow patterns by creating the world’s first biomimetic TAVR valve, DurAVR® THV. This cutting-edge valve, incorporating our proprietary ADAPT® anti-calcification technology, is designed to mimic the natural function of a healthy heart valve. The  Facilities Coordinator plays a critical role in supporting the day-to-day operations of Anteris' facilities by coordinating maintenance activities, managing vendor relationships, administering security and building access, coordinating workplace allocation and capacity planning. Ensuring a safe, efficient, and well-maintained workplace. This highly organized and customer-focused individual serves as the central point of contact for facility-related requests, working closely with employees, contractors, and service providers to ensure operational excellence across our sites.   This position reports to the Facilities Director and is based onsite in Brooklyn Park, Minnesota.   This is an interactive, highly-organized professional who will make a substantial contribution to our team’s productivity at Anteris Technologies!   Primary Duties and Responsibilities   Facilities Operations   Monitor, assign, and manage the Facilities department email inbox, ensuring facility requests are addressed promptly and routed appropriately.   Coordinate maintenance requests and track work orders through completion.   Develop scope requirements and lead the selection of a work order and asset management system and become the subject matter expert of the system. Own the support services for the daily operation of office, laboratory, manufacturing, warehouse, and common areas.   Manage the site occupancy planning, sourcing and coordinating vendors for office moves, workspace setup, furniture coordination, and facility improvement projects.   Maintain organized records, documentation, and files related to facility operations for Quality System or Regulatory audit purposes. Support company meetings, events, and other facility-related activities as needed.   Vendor Management   Create scope of work, source, coordinate and oversee third-party service providers, including, not limited to, janitorial services, HVAC contractors, waste management, landscaping, pest control, and other facility vendors.   Manage vendors onsite, escort to planned worked area to ensure safe and successful planned work. Plan for and schedule preventive maintenance and routine service visits.   Manage vendor performance and ensure work is completed according to company expectations.   Coordinate the vendor onboarding, purchase orders, invoices, and service contract administration.   Maintain vendor records, service schedules, COI's and contract documentation.   Security & Badge Administration   Develop, author and administer employee, contractor, and visitor badge creation, modification, and deactivation.   Manage facility access permissions in partnership with Human Resources, IT, and Security.   Maintain accurate badge and access records while ensuring compliance with company security procedures.   Coordinate building access for vendors, visitors, and temporary personnel.   Develop scope requirements and lead the selection of a visitor management system. Be the subject matter expert in card access/visitor management systems Purchasing & Administrative Support   Coordinate the purchasing of office and facility supplies, equipment, and services.   Create and track facility vendors scope of work, expenses, invoices, and purchase requests.   Support shipping, receiving, and special logistics requests as needed.   Assist with budget tracking and administrative reporting.   Participate in special projects and provide general administrative support for the Facilities department.   Customer Service   Serve as the primary point of contact for employee facility-related questions and requests.   Build positive relationships with internal stakeholders and external vendors.   Promote a safe, organized, and professional work environment while providing outstanding customer service.   Skills, Knowledge, Experience & Qualifications   Required   High School Diploma or GED required.   5 years of experience in facilities coordination, office administration, property management, or a related operational support role.   Experienced with work order systems, coordinating vendors and service providers.   Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.   Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.   Excellent verbal and written communication skills.   Strong customer service (hospitality mindset) orientation with a proactive, solutions-focused approach.   Ability to maintain confidentiality and exercise sound judgment.   Preferred   AS or BA in Facilities Management, Business Administration, Office Services or other related field. Experience supporting manufacturing, medical device, laboratory, or other regulated environments.   Experience administering electronic badge access or security systems.   Experience coordinating preventive maintenance programs and vendor contracts.   Cleanroom experience is a plus.