Executive & Personal Assistant to CEO

Appodeal is a dynamic US-based product company with a truly global presence. We have offices in Warsaw, Barcelona and Parkland (FL), along with remote team members located around the world. Our company thrives on diversity, collaboration, and innovation, making us a leader in the mobile app monetization space. Why Appodeal? At Appodeal, we’re more than just a company—we’re a team united by a common mission: Help people discover and grow their talents through products that enable successful mobile app businesses! We take pride in our cutting-edge product and our internationally dispersed team of talented professionals. Here’s what we value, and what we hope you do too: Continuous Learning and Growth: We are passionate about learning, growing personally, and building rewarding careers. Making an Impact: We are committed to building a history-defining company that leaves a lasting impact on the mobile app industry. Solving Exciting Challenges: We tackle complex problems every day, supported by a team of world-class professionals and mentors. Enjoying the Journey: We believe in having fun while working toward our goals. Appodeal  is a dynamic US-based product company with a truly global presence. We have offices in Warsaw, Barcelona and Parkland (FL), along with remote team members located around the world. Our company thrives on diversity, collaboration, and innovation, making us a leader in the mobile app monetization space. Why Appodeal? At Appodeal, we're more than just a company — we're a team united by a common mission: Help people discover and grow their talents through products that enable successful mobile app businesses! We take pride in our cutting-edge product and our internationally dispersed team of talented professionals. Here's what we value, and what we hope you do too: Continuous Learning and Growth: We are passionate about learning, growing personally, and building rewarding careers. Making an Impact: We are committed to building a history-defining company that leaves a lasting impact on the mobile app industry. Solving Exciting Challenges: We tackle complex problems every day, supported by a team of world-class professionals and mentors. Enjoying the Journey: We believe in having fun while working toward our goals. About the Role We're hiring an Executive & Personal Assistant to the CEO to protect the CEO's quality time and reduce the number of decisions he personally has to make. You'll own his calendar, his working and living environment, travel, health and wellness operations, household and office administration, finance administration across personal and corporate spend, and the coordination of the small support team that executes all of it. The executive and personal sides of a founder's life are one system here, so this role covers both — you direct execution while keeping ownership of the outcome. And here's what makes this role different: you're not only running the operation, you're building the system that runs it. Meeting capture, transcription and OKR check-in data already happen automatically, and travel booking runs against a written playbook. What doesn't exist yet is a scorecard covering everyone in the support perimeter, fed by logs that collect themselves rather than by hand, and a way for the CEO to see the state of your work on a Monday morning without asking for it. Building both is a core expectation, not a nice extra — and as more of the administrative layer automates, this role shifts further toward reviewing what the systems produce, catching exceptions early, and managing the people and vendors around the automation. You'll report directly to the CEO. Key Responsibilities Calendar and meeting discipline Own the CEO's professional and personal calendar as a single integrated schedule — meetings, travel, training, treatments, family. Enforce meeting discipline: agendas prepared, correct attendees, pre-reads circulated 24 hours ahead, action items captured and closed before the next meeting. Manage requests for the CEO's time with judgement — decline, defer, delegate or escalate. Resolve calendar conflicts independently and report the resolution rather than returning the decision. Scorecards, reporting and automation Build and maintain a personal scorecard and a team scorecard covering every person and vendor in the support perimeter, with digital logs of dates, responsibility areas and reports. Hold a weekly and biweekly reporting rhythm that doesn't slip when operational demand rises. Work inside the company's OKR system, track commitments and follow through to closure. Automate recurring work with AI tooling — meeting notes and action items, scheduling, reporting, document drafting — and progressively reduce the manual load of the role itself. Environment management Make sure the Parkland office, the Barcelona setup and the CEO's home are ready before he arrives: climate, light, air quality, noise, cleanliness, food, connectivity. Resolve environment problems on the spot rather than routing them, including when the responsible person is unavailable. Travel, events and hospitality Own business and personal travel end to end, with a travel assistant executing bookings against a playbook covering class, hotels and budget. Manage conferences, quarterly business reviews, executive meetings, family occasions and milestones, gifts and deliveries. Handle disruption — cancellations, reroutes, ground transport failures — as it happens. Health, sport and wellness operations Coordinate medical, dental and concierge medical appointments and follow-ups, keeping continuity of care across providers. Manage the training schedule and wellness treatments, and manage nutrition with chefs in Parkland and Barcelona. Protect wellbeing decisions actively, including against schedules that are locally normal and personally wrong. Support perimeter and office operations C