Executive Assistant to the Senior Vice President for Finance & Administration

ANNOUNCMENT OF POSITION VACANCY FLSA Status: United States of America (Exempt) Compensation: $55,000-$60,000. Commensurate with education and experience. Excellent health and retirement benefits package: Click here for more information! SECTION I - OUR VALUES CULTIVATE OUR VISION AND CULTURE At CMU, we believe in acting from a foundation of goodwill. This belief gives us the courage to form meaningful relationships, embark on joint endeavors and take risks in the pursuit of new possibilities. It’s this courage that enables the Mavily to explore new ways of thinking and doing, knowing that there is no perfect solution, no perfect idea. From this place of humility and courage, we’ve built a culture of resilience. We invest in the future by continuously adapting to change, overcoming challenges, and seizing new opportunities. We recognize that change is constant, and our resilience allows us to embrace it with confidence. Endless curiosity drives us to approach the unexpected as if it were expected, seeing opportunities for discovery and renewal in every challenge. In this community rooted in love and dignity, curiosity thrives, leading to endless opportunities for growth and advancement. Inspired by the soul of the West—the spirit that our region embodies—we emerge as a force for positive change, harnessing our collective power to build a Human Scale University that reflects our values and brings to life our shared vision of the world we aspire to create. Colorado Mesa University Core Values Love -  Extending oneself for nurturing the growth of self and others Dignity -  Respecting the intrinsic value of each person and believing that others act from a foundation of goodwill Courage -  Taking risks in the pursuit of new possibilities Humility -  Suspending one’s ego and pride to recognize that no idea is perfect and being open to the input of others Resiliency -  Investing in the future by adapting to changes, overcoming challenges and pursuing Opportunity Curiosity -  Cultivating awe and exploring the unknown Power -  The strength to act collaboratively with individual agency to achieve our goals SECTION II – THE SEAT At CMU, we look at every position as a seat. Every seat is vital and the individual in the seat contributes significantly to our mission of providing an affordable and accessible education and forming meaningful and mutually enriching partnerships that support the well-being and vibrancy of our community. As a human centric organization, a priority is to ensure we have the “right seats” in our organization, and that the expectations, ownership and accountabilities are defined and communicated clearly for the success of the individuals holding the seats. The Executive Assistant (EA) serves as a key catalyst for effective and timely operations within Finance & Administration (F&A). The EA provides specific administrative support to the Senior Vice for Finance & Administration and supports the success of CMU more broadly by: serving as the primary scribe for division L10 meetings; supporting effective quarterly and annual planning for the division; building good relationships across campus; coordinating with other EAs. The EA also acts as an individual contributor with reporting and analysis responsibilities. Support Finance & Administration reporting deadlines, goals, and milestones through light project management skills and strong interpersonal skills. OVERVIEW AND ROLE SCOPE OF TEAM AND/OR TASKS Assist Senior Vice President of Finance and Administration Manage the Vice President’s calendar for effective use of meeting time and availability of adequate focus time. Coordinate and process travel and purchasing requests for Vice President and divisional personnel and candidates. Anticipate the Vice President’s needs by proactively identifying supply requirements, resolving calendar conflicts, and preparing necessary materials prior to need arising. Confirm expectations by clarifying the timeliness, scope, and quality of work to be completed. Provide administrative support to the Vice President’s projects. Facilitate Finance and Administration’s Success within CMU Coordinate routine and ad-hoc meetings (e.g., leadership, retirement, and budget), including scheduling, agenda prep, materials distribution, and minutes tracking. Support internal and external communication by drafting, editing, and reviewing correspondence, and engaging with faculty, staff, students, and external partners. Serve as a connection for campus personnel, students and leaders, providing guidance to appropriate procedures, resources, and document routing. Support Finance and Administration’s Effective Operations Organize and maintain electronic filing system using Microsoft SharePoint. Develop and maintain professional reports, charts, and presentations to support leadership decision-making using Excel, Word, and PowerPoint. Maintain Finance and Administrations web presence. Serve as the Scribe for division L10 meetings Coordinate data gathering and responses for Colorado Open Records Act requests Provide Reporting and Analysis of Finance and Human Resources Data Develop and maintain Workday Reports Validate Human Resource and Finance data in Edify Analyze budget, financial, health insurance, and other data as assigned Prepare and or review external finance reports, e.g., WICHE Tuition and Fee Survey ROLES Assist Senior Vice President of Finance and Administration Facilitate Finance and Administration’s Success within CMU Support Finance and Administration’s Effective Operations Provide Reporting and Analysis of Finance and Human Resources Data ACCOUNTABILITY TO RESULTS            Expected Rock (quarterly goals) completion is 80%. CORE PROCESSES Owned: Routine CORA Process Administration Finance & Admin Board Document Prep Reasonable accommodations may be made to enable individuals with disabilities to perform the essential f