Executive Assistant to the CEO/CIO & Retirement Board Secretary – San Francisco Employees' Retirement System (1110) (166918)

Who We Are The San Francisco Employees’ Retirement System (SFERS) administers retirement benefits for more than 81,000 active, vested, and retired members and their beneficiaries. Our members include employees of the City and County of San Francisco, San Francisco Unified School District, San Francisco Community College District, and San Francisco Trial Courts. Through the prudent investment of pension trust assets and the administration and delivery of retirement and related benefits, SFERS plays an important role in providing long-term financial security to the public employees who serve San Francisco and their families. What We Do Under the leadership of the Chief Executive Officer/Chief Investment Officer (CEO/CIO), the SFERS Executive Team is responsible for the strategic and operational leadership of the Retirement System. Executive Team members oversee their respective divisions and work collaboratively to advance organizational priorities, ensure the effective administration of SFERS programs and operations, and deliver high-quality services to our members. The team shares a commitment to sound stewardship, organizational excellence, and providing an exceptional retirement experience for every SFERS member. Application Opening : August 28, 2026 Application Deadline : Open Until Filled Salary : $139,360 to $169,416 annually Recruitment ID : 166918 This job announcement may close at any time, but not before September 25, 2026 . Interested applicants are encouraged to apply as soon as possible. Appointment Type “At Will” employment, exempt from Civil Service. This full-time permanent exempt (PEX) position is exempt from competitive civil service selection, appointment, and removal procedures and serves at the pleasure of the SFERS CEO/CIO. The Opportunity The San Francisco Employees’ Retirement System (SFERS) is seeking a highly accomplished and experienced professional to serve as Executive Assistant to the CEO/CIO & Retirement Board Secretary , providing executive-level support to the Chief Executive Officer/Chief Investment Officer (CEO/CIO) and comprehensive administrative and governance support to the San Francisco Retirement Board. This is a highly visible position requiring exceptional judgment, discretion, professionalism, and organizational skills. The Executive Assistant to the CEO/CIO & Retirement Board Secretary works closely with the CEO/CIO, members of the Retirement Board, SFERS executive leadership and staff, City officials and departments, and external partners. The position requires an individual who can operate effectively in a complex public-sector environment, exercise sound independent judgment, anticipate needs and priorities, and manage multiple sensitive and time-critical matters with accuracy and discretion. The successful candidate will possess exceptional written and verbal communication skills, meticulous attention to detail, and the ability to represent the CEO/CIO and SFERS professionally in interactions with a broad range of internal and external stakeholders. Executive Support to the CEO/CIO The Executive Assistant to the CEO/CIO & Retirement Board Secretary provides comprehensive executive-level administrative support to the CEO/CIO and is responsible for coordinating the CEO/CIO’s schedule, meetings, communications, travel, and related activities. Responsibilities include: Serve as a principal point of contact for individuals and organizations seeking to engage with the CEO/CIO, exercising appropriate judgment in facilitating communications, requests, and follow-up. Prepare, review, edit, and organize executive correspondence, briefing materials, reports, presentations, agendas, and other materials in support of the CEO/CIO’s meetings, engagements, and responsibilities. Manage a complex and frequently changing executive calendar, exercising sound judgment in prioritizing and coordinating meetings, engagements, and commitments involving SFERS leadership and staff, Retirement Board members, City officials and departments, and external organizations and professional partners. Anticipate scheduling needs, competing priorities, deadlines, and other matters requiring the CEO/CIO’s attention, and proactively address potential conflicts or issues. Track commitments, assignments, deadlines, and action items requiring the CEO/CIO’s attention or follow-up. Arrange and coordinate business travel, conference participation, and related logistics. Conduct research and coordinate special projects and assignments at the direction of the CEO/CIO, including matters involving SFERS divisions, City departments, and external organizations. Coordinate sensitive, confidential, and time-critical matters requiring a high degree of discretion and judgment. Identify and recommend improvements to administrative procedures, processes, and workflows related to assigned responsibilities. Retirement Board Support & Governance The Executive Assistant to the CEO/CIO & Retirement Board Secretary also serves as Secretary to the San Francisco Retirement Board and provides comprehensive administrative and logistical support to the Board and its committees. In this capacity, the position is responsible for the effective coordination and administration of Board meetings and related activities and serves as a central point of coordination among the Retirement Board, CEO/CIO, and SFERS staff. Responsibilities include: Coordinate the scheduling and administration of Retirement Board and committee meetings, working with the CEO/CIO, Board members, executive staff, and other appropriate parties to develop agendas and ensure the timely preparation and distribution of meeting materials. Attend Retirement Board and committee meetings and perform the official duties of Board Secretary, including calling agenda items, documenting motions and recording votes, tracking Board actions and directives, and preparing accurate and complete official meeting minutes. Mai