Executive Assistant - Corporate

Here at Scout Motors, we're carrying forward the heritage of one of the most iconic American vehicles in history. A vehicle dating back to 1960. One that forged the path for future generations of rugged SUVs and trucks and will do so once again. But Scout is more than just a brand, it’s a legacy steeped in a culture of exploration, caretaking, and hard work. The Scout brand is all about respect. Respect for the past and the future by taking an iconic American brand that hasn’t been around for a while, electrifying it, digitizing it, and loading it with American innovation. Respect for communities by creating a company that stands for its people and its customers. Respect for both work and play, with vehicles that are equally at home at a camp site, a job site, or on a Tuesday commute. And respect for our customers by developing two powertrains that meet their requirements — an all-electric powertrain as well as the Harvester™ range extender powertrain which includes a built-in gas-powered generator with an estimated 500 miles of combined range. At Scout Motors, we empower our talented, inclusive, and entrepreneurial teams to innovate. What makes a Scout employee? Someone who is a visionary and a leader, who seeks new paths and shares lessons learned. A knowledgeable doer who collaborates across the company to build better. A go-getter with unrivaled passion. Join us at Scout Motors and be part of shaping the future of transportation. If you're ready to drive change and make history, apply now! What you’ll do Become part of an iconic brand that is set to revolutionize the electric pick-up truck & rugged SUV marketplace by achieving the following: Manage complex calendars for Scout leadership members ensuring effective prioritization of meetings, proactive conflict resolution, and alignment with evolving business priorities.   Coordinate and schedule meetings, leadership reviews, offsites, and executive events across Finance, Strategy & Brand, and other cross-functional teams.   Facilitate effective communication across Finance, Strategy & Brand, the Executive Team, and key business partners to ensure alignment and execution of critical priorities.   Manage domestic and international travel arrangements, event logistics, and expense reporting, ensuring seamless execution and attention to detail.   Uphold the highest level of professionalism, discretion, and sound judgment when handling highly confidential financial, strategic, organizational, and executive information.   Build and maintain strong working relationships across Scout Motors and with external partners to support efficient collaboration and effective execution.   Maintain a strong understanding of company priorities, organizational dynamics, and business objectives while effectively navigating change in a fast-paced environment.   Support leadership team operating rhythms, including staff meetings, leadership reviews, strategic planning sessions, offsites, and business updates.   Assist in preparing, editing, and coordinating executive presentations, communications, reports, and meeting materials.   Track action items, follow-ups, and key deliverables on behalf of the CFO and VP, Strategy & Brand to support alignment and execution across teams.   Partner closely with Finance, Strategy & Brand leadership teams to coordinate priorities, communications, presentations, and business initiatives.   Collaborate closely with other Executive Assistants to ensure a seamless experience across the executive leadership team.   Support onboarding and integration of new leaders, team members, and key stakeholders as needed.   Foster collaboration, connection, and effective teamwork across departments and leadership teams.   Serve as a Scout ambassador by positively representing the company, leadership team, and culture.   Assist with special projects and other responsibilities as assigned.   Location & Travel Expectations : This role may be based out of the  Scout Motors corporate headquarters in Charlotte, NC . This role requires 4 days per week in the office, with regular in-person meetings and events.  Applicants should expect that the role will require the ability to convene with Scout colleagues in person and travel to participate in events on behalf of the company from time to time. What you’ll bring  We expect all Scout employees to have integrity, curiosity, resourcefulness, and strive to exhibit a positive attitude, as well as a growth mindset. You’ll be comfortable with change and flexible in a fast-paced, high-growth environment. You’ll take a collaborative approach to achieve ambitious goals. Here's what else you'll bring:  Minimum 8+ years of administrative experience   Minimum of 3-5+ years supporting a C- Level executive in a fast-paced environment   Experience in team coordination, project management, or administrative support is beneficial   Excellent prioritization skills based on a sharp understanding of business priorities   Experience in streamlining processes and creating efficiencies, including AI literacy   Expert organization with global calendar management, including arranging global travel   Experience managing confidential and sensitive documents and meetings demonstrating superior judgement and discretion   Excellent organizational and time-management skills. Strong communication and interpersonal abilities   Willingness to operate in  a fast paced environment, cutting through complexity and the possibility of  continuous changes with an eagerness to learn   Excellent communicator, both written and verbal, who closely monitors incoming communication and can flag potential challenges while creating a solution   Highly proficient with Microsoft office suite   Strong learning agility with the ability to learn quickly various systems, tools, and processes   Detail-oriented, proactive, and able to work independ