Executive Assistant [CL106]

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Service Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Engineering | Environmental | Sustainability | and Human Capital. We help forward-thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies.  Our solution-centric services are deployed across the enterprise, target drivers of economic profit (growth, margin, and efficiency), and are aligned at the intersections of assets, processes, policies, and people delivering value. ProSidian clients represent a broad spectrum of industries including but not limited to Aerospace And Telecommunications | Consumer Products, Services, And Retail | Development And Sustainability | DOD/Military | Energy, Resources, & Industrials | Financial Services | Government & Public Services | Information Technology, Media, And Telecommunications | Life Sciences & Health Care | Manufacturing And Operations | Nuclear and Environmental | Professional Services |, etc.  Learn More About ProSidian Consulting at https://www.prosidian.com. Scope of Work for DWPF/SS Engineering Administrative Assistant Provide general administrative support to Facility Engineering Manager and Deputy Facility Engineering Manager Maintaining schedule/calendars Setting up meetings Tracking of time critical assignments Tracking of completion of routines Safety meeting attendance Required training Other requirements Answering phones/taking messages Formatting of Word, Excel, PowerPoint and other documents Distribution of communications Administrative support (backup) to Facility management Act in capacity of Facility Operations Safety Committee (FOSC) secretary Schedule FOSC meetings Take and document minutes of FOSC meetings Distribute FOSC minutes Tracking of FOSC action items  Ordering and maintaining of office supplies, materials, etc. Authentication of documents in SmartPlant Foundation Tracking of documents for engineering manager approval Tracking and updating of Plan of the Week (POW) schedule activities for engineering Tracking and updating of STAR and other assignments for Management Review Board (MRB) Design (DCF/DCP) queries for impact reviews, construction estimates, incorporation request, Davis-Bacon calls, etc.) Savannah River National Labs (SRNL) interface for coordination of report reviews, approval, status updates, distribution, etc. Incorporation of amendments for system design description (SDD) documents. Creating STAR items for tracking of critical engineering activities. Assisting with assembly/formatting of annual system health reports and other trending/tracking of system health items as needed. Organizational chart updates Maintain system matrix current per updates from managers. Copier key operator. Other duties as determined by Facility Engineering Manager or Deputy. The Engineering Administrative Assistant will be assigned to shift 32 (4 x 10 hr Mon – Thu). Initial job duration is 1 year from 3/1/2023 – 2/29/2024. The Admin Assistant will be expected to work on-site but is eligible for situational telework contingent on work performance and facility need. Duties: Provides a variety of administrative, technical, and staff support services to an organizational unit. Support the control and implementation of organizational objectives. Assist with the development and implementation of projects, programs, and/or processes specific to the operating unit served. May serve as liaison with others regarding activities related to objectives, planning and analysis of issues. Follow safety and security procedures. Major Responsibilities: Perform, as a generalist, a variety of administrative and technical functions in the organizational unit by supporting/assisting administrative, technical, and/or management personnel. General office duties as required by Liquid Waste supervision. Manage online calendar schedule for managers. Prepare documents so that they can be scanned into the Document Control (EDWS) system and maintain records. Responsible for ordering office supplies using Puridiom and maintains adequate supplies for management team and support teams. Gather information and prepare weekly, monthly reports and presentations and distribute accordingly. Review and answer correspondence promptly and accurately. Must have the ability to compile, store and retrieve management data, using computer. Organize and proofread documents and emails. Assist with drafting and distributing Facility wide communications. Proficient with Microsoft Word, Excel, Power Point, Microsoft Teams, and File Maker Pro, Software Applications. Establish and maintain filing system. Communicate problems to supervision. Operate copiers, scanners, printers, and other office equipment required to perform assignments. Perform clerical functions such as take dictation, transcribe, compile/arrange and type a variety of interoffice memoranda, letters, reports and other business correspondence. Answer telephone, take messages, relay or record information received and distribute accordingly. Other duties as assigned by management. Required Qualifications: U.S. Citizen Must pass SRS drug and alcohol screening and have had no previous record of drug or alcohol-related convictions. Education: College Degree Preferred (B.S/B.A) High School Diploma or equivalent. Experience/Skills: Five years practical experience in a technical, business or administrative area Ability to handle multiple priorities while meeting deadlines Computer Skills to in