Executive Assistant

About Varda Low Earth orbit is open for business. Varda is accelerating the development of commercial space infrastructure, from in-orbit pharmaceutical processing to reliable and economical reentry capsules.  Varda’s W-Series vehicles are built, designed, and operated by Varda in-house, including the pharmaceutical processing payloads, the capsules, the C-PICA heat shields, and the satellite buses. From life-saving pharmaceuticals to more powerful fiber optics, there is a world of products used on Earth today that can only be manufactured in space. Varda is accelerating innovation in the orbital economy by creating both the products and infrastructure needed so space can directly benefit life on Earth. Our mission is to expand the economic bounds of humankind.   Our team is uniquely suited to accomplishing this goal, with leadership and staff comprised of veterans from SpaceX, Blue Origin, major pharmaceutical companies and Silicon Valley. Varda was founded in January 2021 by Will Bruey and Delian Asparouhov with significant backing from world class investors including Khosla Ventures, Lux Capital, Founders Fund, Caffeinated Capital, General Catalyst, and Also Capital.   Varda is headquartered in El Segundo, California, where we have offices and a production facility where our vehicles, equipment, and materials are built, integrated, and tested. Varda also has offices in Washington, DC and Huntsville, AL.  Join Varda, and work to create a bustling in-space ecosystem. About the Role We are seeking a highly organized, service-oriented, and proactive Executive Administrative Assistant to support our Manager of Administration & Executive Projects and Executive Leadership Team, with a primary focus on our Pharma, Business Development, and Gov Affairs executives. This role would primarily support the team from the 888 N Douglas campus with some crossover at 225 S Aviation Blvd. This role combines executive-level administrative support with creating a welcoming and professional office experience for visitors, candidates, and team members.   You’ll manage calendars, travel, and meetings, coordinate onsite meetings, assist in planning company events, and help keep the office running smoothly. Success in this role requires a self-starter mindset, comfort operating in a fast-paced startup and tech-driven environment, and a strong focus on customer service and hospitality. This is an ideal position for someone who enjoys a mix of front-facing hospitality and behind-the-scenes organization, thrives in dynamic environments, and takes pride in delivering exceptional support.   Reports to:  Manager of Administration & Executive Projects   Location:  El Segundo, CA   Key Responsibilities   Executive & Administrative Support   Provide administrative support to the Pharma, BD, and Gov Affairs leadership teams, including calendar management and prioritization, high-profile meeting coordination, and travel arrangements Assist in preparing agendas, presentations, and follow-up materials for executive meetings and conferences Track and manage expense reports for assigned executives Provide backup support to the Manager of Administration & Executive Projects as needed Reception & Office Operations   Greet and welcome visitors, clients, and candidates with professionalism and warmth Answer and direct incoming emails and requests Assist in planning and executing company events, meetings, and celebrations Help with office supply and swag ordering, vendor coordination, and service requests Coordinate logistics as needed for high profile candidate onsite interviews and/or special guests including scheduling, travel, catering, and office tours General Support   Collaborate with internal teams on special projects and ad-hoc administrative tasks Maintain confidentiality and handle sensitive information with discretion Qualifications   Self-starter with the ability to anticipate needs and work independently Experience in startups and/or fast-paced tech environments preferred - aerospace experience a plus 3+ years of administrative or executive assistant experience Strong organizational skills with the ability to manage multiple priorities Excellent verbal and written communication skills Professional presence with strong interpersonal skills Experience in a high-touch, employee-facing or customer service–oriented role (e.g., hospitality, service industry, client services) a plus Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable learning new tools Discreet and able to handle confidential information with integrity Success in this Role Looks Like   The executives’ schedules, travel, and meetings run seamlessly Visitors, candidates, and team members feel welcomed and supported Office events are executed smoothly with attention to detail Pay Range Salary range: $92,820 - $125,580/per year This role is on-site   in El Segundo, CA Leveling and base salary is determined by job-related skills, education level, experience level, and job performance You will be eligible for incentives in the form of stock options and/or long-term cash awards Benefits Consider your benefits covered for launch.  At Varda, we invest in benefits and perks that support your health, financial well-being, and life beyond work. Benefits vary by position, with packages designed specifically for our regular full-time employees and interns.   Regular Full-Time Positions:   Health & Wellness     Flexible PTO policy + 12 paid holidays    100% company-paid Medical, Dental, and Vision insurance plans for employees and dependents with FSA and employer-matched HSA options   Voluntary accident, hospital, critical illness, and pet insurance    $120/month wellness reimbursement for gym and fitness expenses    12 weeks of parental leave (with supplemental disability leave for CA mothers