Coordinator, Events & Partnerships

At Real Chemistry, making the world a healthier place isn’t just an aspiration—it’s our everyday reality. Our drive to transform healthcare is informed by our blend of deep scientific expertise, human-centred creativity, and AI-driven insights, fostering a unique environment where innovation thrives and our people are impact-obsessed. As a global agency, we provide a full suite of services across healthcare communications and marketing to our clients, including top players in the pharmaceutical and biotech industries. Our #LifeatRealChem culture is rooted in our people—we believe we are best together and are committed to excellence for both our clients and colleagues. Whether you're a seasoned professional or just starting your career, if you share our passion for healthcare and connection, we invite you to explore our opportunities. Discover your purpose. Embrace innovation. Experience #LifeatRealChem. Real Chemistry is seeking a Coordinator, Events and Partnerships to help deliver thoughtful, well-organized events and partnership programs that strengthen our brand, thought leadership, and business priorities. Reporting to the Associate Director, Events and Partnerships, this entry-level role provides hands-on coordination across live, virtual, and hybrid programs, sponsorships, and partner activations. The Coordinator will support the details that keep programs moving, including timelines, attendee and speaker logistics, vendor coordination, materials, tracking, and post-event follow-up. This is a strong opportunity for someone who is highly organized, detail-oriented, collaborative, and eager to build a career in events, partnerships, and marketing within a fast-moving healthcare environment. What You’ll Do Support Event Planning and Execution Support the planning and delivery of US-based live, virtual, and hybrid events, including owned programs, sponsorships, receptions, panels, webinars, and conference activations. Coordinate event logistics such as schedules, workback plans, attendee lists, registration details, venue and vendor information, speaker materials, signage, shipping, and on-site needs. Help prepare event briefs, run-of-show documents, checklists, contact sheets, and other materials that enable smooth execution. Provide on-site or virtual event support as assigned, including registration, room readiness, speaker support, materials management, and real-time troubleshooting. Complete assigned tasks accurately and on time, escalating risks, changes, or missing information to the Associate Director. Coordinate Partnerships and Sponsorship Deliverables Support the execution of partnership and sponsorship commitments by tracking deliverables, deadlines, approvals, asset requirements, and fulfillment status. Coordinate routine communications and follow-ups with event organizers, partners, vendors, and internal stakeholders under the direction of the Associate Director. Collect and organize contracts, invoices, vendor forms, creative specifications, speaker information, and other required documentation. Help ensure sponsorship assets and benefits are delivered accurately and consistently with Real Chemistry brand standards. Collaborate Across Marketing and the Business Work closely with Marketing and Communications, Marketing Operations, content and creative teams, Capability Area leaders, and other internal partners to coordinate event-related inputs and deliverables. Schedule planning meetings, prepare agendas, capture notes and action items, and follow up with owners to keep workstreams moving. Support the development and routing of event communications, invitations, promotional materials, speaker content, and internal updates. Respond to routine stakeholder questions and direct more complex requests or strategic decisions to the Associate Director. Maintain Tracking, Budgets, and Reporting Maintain accurate event calendars, project trackers, timelines, attendee lists, partner deliverable trackers, and shared files. Assist with budget administration by organizing estimates, purchase information, invoices, expense codes, and reconciliation materials for review. Compile attendance, engagement, lead generation, and other available performance data for post-event recaps and reporting. Help gather feedback, document learnings, and update templates and checklists to improve future programs. Follow established processes for file management, approvals, brand compliance, and vendor coordination. This Role Is a Good Fit If You Are energized by events and enjoy turning many small details into a seamless experience. Are highly organized, dependable, and comfortable managing multiple assignments and deadlines. Communicate clearly and professionally with colleagues, vendors, partners, and event participants. Have strong attention to detail and take pride in accurate, complete, and polished work. Are proactive about asking questions, surfacing issues, and learning new processes and tools. Enjoy collaborating across teams and can adapt calmly when priorities or event needs change. Are willing to travel and work occasional early mornings, evenings, or weekends when event schedules require it. What You Should Have Bachelor’s degree in Marketing, Communications, or a related field, or equivalent practical experience. 0–2 years of experience in events, marketing, communications, project coordination, or a related area. Relevant internships, campus leadership, volunteer experience, or part-time roles may count toward experience. Strong organizational and time-management skills, with the ability to follow detailed processes and manage overlapping deadlines. Clear written and verbal communication skills and confidence interacting professionally with internal and external partners. Proficiency with Microsoft 365 applications, including Outlook, Word, PowerPoint, and Excel. Ability to travel for events as needed