Coordinator, Donor Relations

Job Posting Title: Coordinator, Donor Relations ---- Hiring Department: Intercollegiate Athletics ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Sep 22, 2026 ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes Additional hours will be required to include early mornings, evenings, weekends, and holidays. This job is not suitable for remote work and is expected to work regular on-site hours. Travel is required. This position is designated as an Administrative and Professional and serves without a fixed term and at the pleasure of the President, pursuant to the University’s Handbook of Operation Procedures 5-1230, “Appointment and Term of Appointment for Administrative Professionals.”    Purpose The Coordinator, Donor Relations supports the Longhorn Foundation's donor stewardship and engagement strategy, with a primary focus on Annual Fund and Longhorn Foundation membership benefit activation, fulfillment, and donor engagement. Working under the direction of the Assistant Director, Donor Relations, this position helps create a consistent, personalized, and high-quality experience for Longhorn Foundation donors throughout the donor lifecycle. Responsibilities Coordinate the activation, communication, and fulfillment of Annual Fund and Longhorn Foundation membership benefits, and maintain an annual benefit activation calendar. Partner with Annual Fund, Ticketing, Premium Seating, Events, and Communications to ensure benefits are delivered accurately and on time. Monitor benefit participation and maintain accurate eligibility and fulfillment records. Manage Annual Fund acknowledgement cycles and stewardship calendars; coordinate timely, personalized donor thank-you communications and recognition. Collaborate with Development Communications to plan and execute donor touchpoints, including digital and physical collateral. Support recognition of key donor moments (birthdays, membership anniversaries, milestone gifts) and track engagement to help inform future strategies. Coordinate annual Membership Kit production and fulfillment with in-house designers and/or third-party vendors. Support the Longhorn Foundation Student Member program, including benefits, event planning, fulfillment, and communications. Assist with Donor Appreciation Month, tailgate events, and giving society (DeLoss Dodds Leadership Team and United Texas Circle) benefit fulfillment. Support gameday management of hospitality clubs and spaces for football, basketball, and baseball. Maintain inventory of Longhorn Foundation stationery, donor awards, and stewardship materials, and coordinate re-ordering as needed. Maintain accurate stewardship and benefit fulfillment records; develop tracking reports on donor engagement and participation. Build strong working relationships with Annual Fund, Development, Ticketing, Events, T Association, and other internal and external partners; provide responsive, professional service to donors, staff, and vendors. Other related functions as assigned. Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking.  As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University’s Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at http://titleix.utexas.edu . Required Qualifications Bachelor's degree. One year of experience in development, donor relations and/or stewardship or in an applicable intercollegiate athletics position. Strong organizational skills and attention to detail, along with a demonstrated ability to proactively think critically, and balance concurrent priorities. Strong attention to detail and a high standard of excellence. Ability to be flexible when confronted with a multitude of changing priorities. Must be able to multi-task and effectively prioritize multiple events, requests, and situations. Ability to work in a team environment where a project’s success is determined by both the individual and team’s efforts. Excellent communications skills, verbal and written. Intermediate to advanced proficiency with Microsoft Office software.  Relevant education and experience may be substituted as appropriate. P