Building Automation Project Coordinator L3 (Utah)

About Us We offer complete building controls and engineering solutions, including precision design, software programming, graphics, and commissioning. Combining leading-edge technology, open-protocol solutions, and customized service, we help clients improve building management for greater efficiency, comfort, and security. Job Summary Control Solutions Group, Inc. , an EMCOR Company, is seeking a high-energy, detail-oriented Building Automation Project Coordinator to join our Sandy, Utah team. In this role, the Building Automation Project Coordinator will support our rapid regional growth, by being a process-driven specialist who thrives in a fast-paced construction environment. In this role, you will act as the critical link between our Sales, Engineering, and Field teams, owning the project lifecycle from contract execution to final retention recovery. Your focus is to eliminate administrative friction and protect project margins, allowing our technical teams to focus entirely on delivering world-class Building Automation Systems. Experience with controls, BMS, BAS, DDC, Building Automation, Building Management, EPMS and Energy Management Systems is preferred. #CSG Essential Duties & Responsibilities Project Initialization & Submittals Project Setup: Create digital project folders; ensure all contract documents, estimates, and scopes of work are organized and accessible. Submittal Coordination: Work with Engineering team to verify equipment selections conform with project specifications.  Compile technical data sheets for BAS controllers, sensors, and peripheral devices. Track submittal status with engineers and GCs to ensure "Approved" status is met before mobilization. Procurement & Logistics Purchase Orders: Issue POs to vendors based on the approved engineering takeoff. Lead Time Management: Proactively track shipping dates and communicate potential delays to the Operations Manager to prevent site downtime. Inventory Management: verify shipments, organize and consolidate project materials.  Generate equipment transmittals and facilitate deliveries. RFI Management RFI Generation: Draft formal Requests for Information based on technical gaps identified by the Engineering or Field teams (e.g., missing mechanical schedules, conflicting wiring diagrams, or site access constraints). Pipeline Tracking: Maintain an RFI Log to track "Open" vs. "Closed" queries. Proactively follow up with General Contractors or Engineers of Record. Information Distribution: Once an RFI is answered, immediately distribute the resolution to the relevant Project Manager, Engineer, and Lead Technician to ensure the "Latest and Greatest" information is being used on-site. Cost Impact Awareness: Flags RFIs that result in a "Change in Scope" for the Sales or Project Management team to ensure a Change Order is processed before work commences. Change Order & Scope Management Change Order Log Maintenance: Own and update the master Change Order Log for all active projects. Track every CO from "Identified" to "Quoted" to "Approved" and finally "Invoiced." Proposal Support: Assist Sales or Project Managers in compiling the "backup" for CO proposals, including labor hour estimates, material quotes, and updated equipment counts. Follow-up & Persistence: Regularly follow up with General Contractors and Owners on outstanding CO proposals. Ensure no "extra work" proceeds without a signed CO or a formal "Proceed at Risk" directive from the Branch Manager. Internal Coordination: Once a CO is approved, ensure the Engineering team receives the new scope details to update drawings and the Admin Lead is notified to add the value to the monthly AIA billing. Project Closeout As-Builts & O&Ms: Collect red-lined drawings from the field and compile professional Operation & Maintenance manuals. Warranty Management: Issue warranty letters and archive project databases upon completion Qualifications 2–5 years of experience in the construction or specialty contracting industry (BAS Controls, Mechanical, Electrical, or HVAC is preferred). Proven experience managing the Submittal, RFI, and Change Order processes. Basic understanding of construction accounting, specifically AIA Progress Billings (G702/G703) and lien waivers. Experience reading and interpreting construction blueprints, specifications, and floor plans. Advanced skills in Microsoft Excel (pivot tables, VLOOKUPs, and data entry are daily requirements). Experience with construction management software (e.g., Procore, Bluebeam Revu, or PlanGrid) is highly desirable. Ability to manage 20+ active projects simultaneously without losing track of deadlines. High-level verbal and written communication skills for "managing up" to the Branch Manager and "managing out" to General Contractors. The "grit" to follow up on unpaid invoices or unapproved Change Orders without damaging customer relationships. A "perfectionist" streak when it comes to O&M manuals and project closeout packets. Physical Demands Ability to move between a professional office environment and a warehouse/loading dock area frequently. Ability to visit construction jobsites. This requires the ability to walk on uneven surfaces, climb stairs, and wear required PPE (Hard hat, safety glasses, steel-toed boots). Work Environment This position is based in our Sandy, Utah office.  Benefits We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skil