Budget Manager (0923) – Department of Emergency Management – (ID #169148)

This is a Position-Based Test conducted in accordance with CSC Rule 111A . Learn more about the City’s hiring process here: https://careers.sf.gov/knowledge/process/ Application Opening: Friday, November 6, 2026 Application Deadline:  Apply Immediately . Application filing will be open at least through 5:00 PM (PST) on Friday, November 13, 2026, and will close any time thereafter. Salary Range: $149,656 - $190,996 (Range A) Recruitment ID: PBT-0923-169148 The San Francisco Department of Emergency Management (DEM) manages disaster preparation, mitigation, and response; 9-1-1 dispatch, and homeland security grant distribution for the City and County of San Francisco. DEM was created in 2006 by local legislation that reorganized the Emergency Communications Department and the Office of Emergency Services into a single agency. Becoming a City employee means being a part of a team that cares about making a difference. Your work will shape both the present and future of San Francisco. When you work for the City, you’re choosing a job with purpose. Under general direction of the Deputy Director of Administration and Support, the Budget Manager is responsible for managing and coordinating the fiscal activities in support of the Department’s operating divisions. The scope of these activities include budget development, submission and administration, accounting and procurement services, forecasting of revenue sources and expenditure monitoring, contract management, fiscal and accounting reconciliation of grant awards, preparation of financial status reports, facilitating audits of financial transactions to ensure compliance with applicable federal, state, and local requirements, and updating financial and accounting operating procedures. The essential functions of the position include, but are not limited to: 1. Develops and submits DEM’s annual budget; including the preparation of line-item narratives, inputting data, and reconciling records in the City’s budget system throughout the budget cycle. 2. Coordinates departmental budget submissions, including narrative, analysis, recommendations, and justifications for requests; prepare documents for senior management and presentations to the Mayor’s Budget Analyst and the Board of Supervisors. Leads the budget through the Mayor and Board process, including representing the department with the Mayor’s Budget Office, Controller’s Office, Board of Supervisors and Board’s Budget and Legislative Analyst to ensure successful adoption. 3. Prepares and presents financial statements/statistical reports regarding contract and grant agreement compliance, and budget for management, Mayor’s Office, Board of Supervisors, Office of the Controller, and other entities. 4. Provides daily oversight of the DEM operating and capital budgets throughout the year, including directing the preparation, review, and distribution of detailed and complex financial analyses and management reports that provide information on status of budget/expenditures, appropriations, fund source/availability, and projected revenues and expenditures. 5. Plans, directs and performs analysis and reconciliation of financial and accounting records, including the preparation of monthly and ad hoc reports for Executive Management. 6. Acts as the fiscal lead in the agency for budget matters, answering questions, developing solutions to problems and advising agency staff on how best to meet changing business needs within established citywide policies and procedures. 7. Supervises finance & accounting staff, which includes assigning appropriate area of fiscal function, providing guidance in processing transactions, handling problems on subordinates’ behalf when needed, and evaluating subordinates’ performance. 8. Performs all areas of accounting functions which includes responding to vendors and inter-department inquires; processing accounts payable entries, requisitions, and purchase orders; processing employee and travel reimbursement; depositing and recording cash receipts, and handling all other entries as needed for entries in the City’s financial system. 9. Serve as the Department’s liaison for other City Departments such as the Controller’s Office and Mayor’s Office of Public Policy and Finance for fiscal and accounting related activities. 10. Conducts fiscal year end closing activities, which include identifying appropriation and encumbrance carry-forward and providing justification to the carry-forward requests. 11. Serves as the lead point of contact for the Controller’s Office in terms of their annual Post Audit Fieldwork as well as their continuous accounting transaction monitoring to ensure departmental accounting functions are consistent with Generally Accepted Accounting Principles (GAAP). 12. Contract management of complex agreements and the development of outsourcing requests, such as RFPs. RFIs, Procurement Bids, etc. 13. Ensures compliance and monitoring of grant awards from federal and state grant programs. 14. Analyzes current business processes. Develops and implements improvements to accounting procurement, and other processes and procedures. 15. Oversees and manages the administrative workflow for IT procurement and contracting activities. Leads and coordinates the development and preparation of all procurement-related documents (such as RFIs, RFQs, RFPs, contracts, and purchase orders) to ensure they meet the Department’s business requirements. Applies a strong understanding of different technology purchasing options and considerations to identify and recommend the most appropriate procurement strategy for each need. 16. Perform related duties as assigned. Please note that incumbents in this classification may be required to perform duties as listed in the class specification, which can be found on DHR’s website: https://careers.sf.gov/classifications/ . Education: Possession of a Baccalaureate degree from an accredited college or university with maj