Assistant Business Manager

Job Posting Title: Assistant Business Manager ---- Hiring Department: Intercollegiate Athletics ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Oct 01, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Additional hours will be required to include early mornings, evenings, weekends, and holidays. This job is not suitable for remote work and is expected to work regular on-site hours. Travel is required. This position is designated as an Administrative and Professional and serves without a fixed term and at the pleasure of the President, pursuant to the University’s Handbook of Operation Procedures 5-1230, “Appointment and Term of Appointment for Administrative Professionals.”   Purpose To provide support assigned Sport Programs and Departments within Intercollegiate Athletics, in the areas of budget management, travel, procure to pay, and related business functions.  Responsibilities Budget Management – Prepare, analyze and narrate the on-going financial position of assigned Sport Programs and Departments to aid in their sound fiscal management.  Provide support in the annual zero-base budget process, and review spend recommendations in alignment with the Athletics’ Financial Master Plan (FMP).  Procurement, Contracting & Payments – Provide the independent review of goods and services requests, soliciting multiple proposals from qualified vendors, and preparing appropriate documentation in alignment with the Handbook of Business Procedures (HBP).  Support an efficient centralized process to receive invoices, ensure the accurate receipt of goods and services, secure the necessary approvals, and process payment in an accurate and timely manner.  Travel Management & Expense Reconciliations – Administer cash advances, audit and approve expenses, provide required documentation and produce related reports.  Coordinate with Anthony Travel to support the operation of a robust travel program.  This position will serve as a subject matter expert for HBP-11-Travel and related HBP subsections. Financial Aid – Administer financial aid agreements, the related business transactions to remit funds to student-athletes, and process related University entries to fund tuition, room, board, books and related fees.   Work with assigned audiences including, but not limited to, student-athletes, Coaches, Administration, Business Office, campus partners, and key stakeholders to plan and allocate housing assignments, administer dining plans, etc. Game & Event Support – Support the Athletics Department at home events, contests and Football recruiting events in support of our operations.  Required Reporting - Ensure accuracy of reporting requirements, including private aircraft utilization report for the University’s Board of Regents, and other designated business processes. Core Values - Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking.  As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University’s Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at http://titleix.utexas.edu .(Enter Responsibilities here without percentages). Other duties as assigned. Required Qualifications Bachelor's degree in Business, Finance, Accounting or related field. Demonstrated experience with budget preparation, financial reporting, or related fiscal administration. Proficiency with financial/ERP systems and standard office software (Excel required). Strong interpersonal and communication skills, with the ability to collaborate across staff, coaches, administration, and campus partners and apply sound judgment to achieve positive outcomes. Professional demeanor and the ability to represent the University of Texas and the Athletics Department professionally under a range of circumstances. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience in an NCAA Division 1 Athletics Department financial role.  Experience administering student-athlete financial aid or scholarship agreements. Familiarity with NCAA compliance and reporting requirements. Experience coordinating institutional trave