Arts Registrar

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    About This Opportunity JLL is seeking an Art Collection Registrar to manage Capital One's corporate art collection in Richmond, VA. This role combines museum-quality collection management with data systems expertise to maintain comprehensive documentation, oversee artwork logistics, and support workplace integration of Capital One's art program. Working as part of a collaborative art management team, the ideal candidate brings both registrarial training and strong technical skills to ensure collection integrity and operational excellence. Responsibilities Database Management and Documentation Manages and maintains a museum-standard collections management database, ensuring accurate cataloging of all collection objects Records all collection activity including acquisitions, loans, installations, deinstallations, condition assessments, and valuations Refines custom database fields and functionality to support collection-specific tracking needs Maintains comprehensive documentation of artwork location, provenance, condition history, and financial records Generates reports for stakeholders including collection summaries, valuation updates, and monthly operational metrics Ensures data integrity through regular audits and quality control procedures Collaborates with client IT team on database coding and maintenance requirements Develops bulk data upload processes using dynamic coded macros and structured spreadsheets Produces system-generated reports from the collection database for team distribution Art Collection Policy and Procedures Development Creates and implements operational guidelines for artwork handling, storage, and conservation Develops acquisition and deaccession policies aligned with Capital One's corporate objectives and museum best practices Establishes standardized procedures for artwork movement, installation, and maintenance Documents workflows that integrate seamlessly with Facilities Management and Workplace Experience teams Authors training materials and protocols for staff and vendors handling artwork Collection Registration and Inventory Management Conducts regular physical inventories to verify artwork locations and conditions Maintains accurate location tracking as artwork moves between storage, workspaces, and temporary installations Catalogs new acquisitions with detailed object records including artist information, materials, dimensions, and provenance Manages artwork accessioning and deaccessioning processes in compliance with established policies Coordinates artwork tagging, labeling, and identification systems Appraisal and Valuation Coordination Coordinates appraisal activities with third-party vendors, providing collection data and documentation Archives appraisal records and ensures all valuations are current in collection database Supports insurance documentation by providing valuation reports and condition information Tracks artwork values for financial reporting and asset management purposes Vendor Management and Logistics Serves as point of contact for third-party vendors including art handlers, installers, conservators, framers, and appraisers Manages relationships with art transportation and storage companies Oversees packing, crating, and shipping of artwork for loans, exhibitions, or relocations Establishes vendor protocols to ensure conservation-minded handling standards Storage and Asset Management Manages onsite and offsite storage facilities, ensuring proper environmental conditions and security in collaboration with local team members who oversee art activity at these locations Ensures vendor compliance with procedures for packing and protecting stored artwork using museum-quality archival materials Catalogs objects to specific storage locations with clear identification systems Implements inventory schedules and maintains organized, accessible storage arrangements Identifies candidates for deaccession based on condition, relevance, and collection goals Workplace Art Integration and Curation Supports team efforts for workplace art installations by auditing existing displays Researches artist information to create interpretive materials and didactic labels Collaborates with Workplace Experience teams on art placement that enhances physical environments Conservation and Condition Reporting Conducts condition assessments of artwork to identify conservation needs Documents existing damage, restoration history, and ongoing preservation concerns Leads search efforts for missing objects and maintains comprehensive reporting Coordinates conservation treatments with qualified conservators Maintains ongoing condition monitoring practices to ensure collection preservation Ensures proper environmental controls in storage and display locations Compliance and Rights Management Ensures copyright compliance for publicly displayed artwork Documents and manages files related to image use license agreements with artists or estates when required Maintains documentation of artist permissions and reproduction rights Required Qualifications Bachelor's degree in Art History, Museum Studies, Arts Administration, or related field 5+ years of professional experience as a museum registrar or corporate art collection manager Demonstrated expertise in collections management systems (TMS, PastPerfect, Collective