Administrative Specialist I - DPR60032922

Agency Dept of Natural and Cultural Resources Division Parks and Recreation Job Classification Title Administrative Specialist I (S) Position Number 60032922 Grade NC08 About Us The North Carolina Department of Natural and Cultural Resources (DNCR) enriches people’s lives through education and stewardship of North Carolina’s natural and cultural resources. DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program. These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit www.dncr.nc.gov. We encourage you to apply to become a part of our team. Description of Work Do you enjoy our state parks and working as an office manager? The NC State Parks has an Administrative Specialist I position available. This position provides administrative support to the Park's Superintendent by managing business and office administration functions, to include communication, budget, human resources, purchasing/accounting, and records management. Position serves as a liaison between parks program management, district superintendents, and parks staff. Key Responsibilities included but are not limited to:  • Function as the first point of contact for the general public and respond to inquiries in person, by phone, and/or through email and route calls to the appropriate party when necessary. • Utilize the Central Reservation System (CRS) to process payments for reservations and retail sales. • Accurately process invoices, reconcile payments, track and report on expenditure and revenues, and create and audit bank deposits. • Acquire data to develop reports from a variety of data sources. • Assist with the seasonal hiring process and function as a Time Administrator for seasonal and permanent staff and may supervise seasonal employees. • Interpret and explain state and parks policies, procedures and regulations. • Scheduling volunteers. Knowledge Skills and Abilities/Management Preferences Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above. Recruitment Range: $39,244- $50,524 Annually To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit. Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required. Applicants who possess the following are preferred: Demonstrated experience in customer service in person, via email and/or over the telephone. Demonstrated experience with filing systems and record keeping. Demonstrated experience processing invoices. Demonstrated experience working with any of the following budget, travel reimbursement, and/or financial reports. Demonstrated work experience in Microsoft Office: Word, Excel, PowerPoint. Position/Physical Requirements: Typical work schedule Monday thru Friday 8:00 am -5:00 pm. Must be available to work after hours, weekend, and holidays when necessary. Must have a valid driver’s license issued from within the United States or be able to obtain one within 90 days of employment This position is located at: Fort Macon State Park 2303 E Fort Macon Rd Atlantic Beach, NC 28512 Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school diploma or General Educational Development (GED) diploma AND t wo years of related administrative experience. OR Equivalent combination of education and experience. Division Description The  North Carolina Division of Parks and Recreation  exists to inspire all its citizens and visitors through conservation, recreation and education. Conservation:  To conserve and protect representative examples of North Carolina's natural beauty, ecological features, recreational and cultural resources within the state parks system; Recreation:  To provide and promote safe, healthy and enjoyable outdoor recreational opportunities throughout the state; and Education:  To provide educational opportunities that promote stewardship of the state's natural and cultural heritage. To explore NC State Parks visit:  https://www.ncdcr.gov/things-to-do/state-parks   Click here to learn about employee perks and benefits . Click here to see the Total Compensation Calculator . Supplemental and Contact Information: The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.   We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay