Administrative Specialist

We’re looking for motivated, engaged people to help make everyone’s journeys better. The Administrative Specialist is responsible to assist the operations staff with managing and monitoring employee clock-in and clock-out activity and oversee time-keeping activities in the unit, and general office responsibilities. Annual Hiring Range/Hourly Rate:  $22- $23 Per Hour   Benefits  Paid time off  401k, with company match  Company sponsored life insurance  Medical, dental, vision plans  Voluntary short-term/long-term disability insurance  Voluntary life, accident, and hospital plans  Employee Assistance Program  Commuter benefits  Employee Discounts  Weekly pay for union employees  Free hot healthy meals for unit operations roles  Main Duties and Responsibilities: Assist the operations staff with managing and monitoring employee clock-in and clock-out activity and oversee time-keeping activities in the unit. General office duties to include but not limited to filing, telephone routing and messages, etc. Qualifications Education: High School Diploma or GED is required Work Experience: Minimum of 1-2 years of experience with clerical duties and responsibilities Technical Skills: (Certification, Licenses and Registration) Must have strong computer skills using Microsoft Office Products including Excel and PowerPoint Ability to work in a fast paced, deadline driven environment Excellent time management skills required Strong organizational, analytical and leadership skills required Language / Communication Skills: Must have excellent written and oral communication skills Job Dimensions Geographic Responsibility: TBA Type of Employment: Full-time / Part-time Travel %: None Exemption Classification: Non-Exempt Internal Relationships: External Relationships: Work Environment / Requirements of the Job: Budget / Revenue Responsibility: (Local Currency) Organization Structure Direct Line Manager (Title): Varies by unit: “GM”, “Mgr, Ops”, “Senior Mgr, Ops”, or “Dir, Assembly”  Dotted Line Manager (Title, if applicable):   N/A Number of Direct Reports: NA Number of Dotted Line Reports: NA Estimated Total Size of Team: 2 gategroup Competencies Required to be Successful in the Job: Thinking – Information Search and analysis & problem resolution skills Engaging – Understanding others, Team Leadership and Developing People Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus Demonstrated Values to be Successful in the Position Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone: We treat each other with respect and we act with integrity We communicate and keep each other informed We put our heads together to problem solve and deliver excellence as a team We have passion for our work and we pay attention to the little details We foster an environment of accountability , take responsibility for our actions and learn from our mistakes We do what we say we will do, when we say we are going to do it We care about our coworkers, always taking an opportunity to make someone’s day better The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.  Management reserves the right to modify, add, or remove duties and to assign other duties as necessary.  In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. gategroup is an equal opportunity employer committed to workforce diversity.  All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law. For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf We anticipate that this job will close on: 10/15/2026 Please click here to view our North America Applicant Privacy Notice. If you want to be part of a team that helps make travel and culinary memories, join us!