Administrative Coordinator

About the Opportunity Job Summary The Administrative Coordinator is a key member of the Department of Chemistry and Chemical Biology in the College of Science (COS). Reporting to the department Chair, the Administrative Coordinator works closely with the Chair, other faculty leaders, and academic support staff. The Administrative Coordinator oversees the department’s presence both on campus and virtually, ensuring that faculty, students, staff, and guests   are connected with   the right information and equipped with the basic resources needed to continue their active roles in teaching, learning, and administration. The Administrative Coordinator assists with faculty searches and promotions; manages department events; prepares and submits human resources management (HRM) related tasks in Workday; serves as the primary onboarding contact for new faculty and staff; and acts as the liaison to the undergraduate American Chemical Society (ACS) chapter. This position offers opportunities to   demonstrate   organizational and project skills in support of the department’s day-to-day operations.   Key Responsibilities and Accountabilities Department Administrative Support Manage the Department Chair’s and Associate Chairs’ calendars and oversee schedules for visiting faculty and staff candidates   Oversee travel arrangements for designated department guests, including speakers, presenters, and students   Arrange payments, honoraria, and reimbursements for guests or students without direct access to Concur; process internal travel reimbursements for students using Concur and for visitors using   Candex   Serve as the Business Manager’s designee for Concur reconciliation   Oversee office and breakroom supplies for the   main office   Manage access to department spaces; greet faculty, students, staff, and guests; provide information in response to inquiries; and direct individuals to the   appropriate person   or place   Manage and distribute incoming and outgoing mail and coordinate with facilities   regarding   building maintenance and repairs   Faculty and Staff Personnel Administration Liaise with the COS Faculty Affairs teams   regarding   personnel matters, including faculty hiring, merit reviews, tenure, and promotion   Hire, manage, and oversee student employees for the front office   Serve as the Concur and student employment backup for the department Business and Operations Manager   Submit and track new positions, including postdoctoral fellows, research and administrative staff, temporary non-students, student employees, and visiting scholars and students   Scheduling Management for Department Meetings and Events Oversee centralized schedules for all shared department spaces, including conference rooms, part-time faculty offices, and hoteling offices   Coordinate schedules for department events and other key department business   Manage department events, including fall orientation, the annual poster session, Graduate Open House, and graduation   Coordinate social events for student groups, including the Graduate Student Association and the Northeastern University Chapter of the American Chemical Society   Communications and Web Content Management Liaise with the COS Marketing and Communications team   regarding   website content postings   Manage department internal sites, distribution lists, and social media accounts   Create marketing and branded materials to advance department recruitment efforts, including newsletters, welcome packets, and announcements   Travel to scientific meetings to staff department recruitment tables, as needed   Additional Accountabilities   Complete special projects as assigned   Use a purchasing card and complete regular reporting   Manage reimbursements for students, employees, and guests   Supervise student workers   Minimum Qualifications Bachelor's degree  required Minimum of three years of relevant professional experience in an academic, business, or related environment   Strong organizational, communication, and time management skills   Ability to   assist   and work with faculty, students, staff, and guests in an academic or similar professional environment   Proven ability to work independently and as a member of a team in a fast-paced environment   Ability to manage confidential and sensitive information Experience with Banner, Concur,   Candex , or Workday   Applicants must include the following documentation with their application: 1. Resume 2. Cover Letter The University is unable to work sponsor for this role, now or in the future. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.   Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.    All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 107S Expected Hiring Range: $53,615.00 - $75,728.75 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.