Administrative Associate II (Maintenance Accounting) - Central Prison

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Associate II (S) Position Number 65014453 Grade NC02 About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! Description of Work Reporting to the Maintenance Supervisor, this position is located in the Maintenance Department at a multi-custody male correctional facility and is responsible for a variety of accounting functions using NC E-Procurement and the North Carolina Financial System (NCFS). Duties include, but are not limited to, the following: 1. Ordering and receiving all supplies and equipment in E-Procurement. 2. Maintaining logs, completing Form CNTR005 and maintaining logs on what has been paid. 3. Maintaining vendor contracts, reconciling P-Cards, and reviewing open Purchase Order Reports and DC-867 forms. 4. Interacting frequently with facility staff, other NCDAC staff, and outside vendors regarding purchase orders and/or P-Card purchases. 5. Verifying checks, processing and tracking payment of all invoices per NCDAC policy. 6. Communicating effectively and working collaboratively with staff at all levels. 7. Maintaining an organized filing system. 8. Working independently and meeting deadlines while performing several tasks simultaneously 9. Processing work orders in the Maintenance Management System (MMS). Knowledge Skills and Abilities/Management Preferences Candidates now meet the minimum qualifications of a position if they meet the Minimum Education and Experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/Management Preferences are not required but applicants who possess the following skills are preferred: Documented working knowledge of word processing or spreadsheet programs. Compensation and Benefits The State of North Carolina offers a comprehensive benefits package including: Health Insurance options Retirement Plans NCFlex Supplemental Benefits Paid Vacation, Sick, and Community Service Leave Paid Parental Leave Visit the State Benefits website for additional information. Salary Range : $31,200 - $51,249 This posting will close at 11:59 p.m. the night BEFORE the end date listed above . This is a full-time position (40 hours per week) with established working hours of Monday-Friday, 8am-5pm and may require working beyond normal work schedule to meet business needs. About Central Prison Central Prison in Raleigh, NC has been in continuous service since 1884. It serves as the admission point into prison for adult male felons sentenced to 20 years or more and is the main medical and mental health center for male offenders. It also houses special populations, including death row and safe-keepers. While security requires that certain offenders remain in their cells, there are more than 260 offender job assignments that include working in the kitchen, laundry, or canteen. Offenders also work as barbers, janitors, and clerks. Offenders can attend substance abuse group therapy meetings, Bible studies or other worship services. Supplemental Application Information   Application Process NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include : Complete education history (including high school) Full work experience details Certificates and licenses, if applicable Education must be from appropriately accredited institutions. Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination. Applicants  may  be subject to a criminal background check and drug screen. If multiple applications are submitted, only the most recent application received before the closing date will be considered . Criminal Justice Certified Positions If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification . ALL applicants must: Meet Criminal Justice Standards requirements (12 NCAC 09G .0302) Pass a criminal background check Produce a negative drug screening result Successfully complete medical and psychological evaluations Possess a valid driver’s license Education Equivalency Verification The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members . Veterans’ and National Guard Preference Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB-23A (RP