Admin Assistant I

Job Description Job Summary At the Department of Psychology at Colorado State University we provide innovative education in the psychological sciences, conduct cutting edge behavioral and brain research, and engage in community outreach to help solve local, national and global level challenges in behavioral health. We encourage you to explore our website to learn more about the Department of Psychology here. The Admin Assistant I for the department of psychology will serve as the first point of contact as well as provide admin support for staff, faculty and students. They will assist in textbook adoption process for all department classes. They will also support the department in providing social media updates and advertising materials. Job Duties Serve as the primary point of contact for the Psychology Department for students, faculty, staff, and visitors by responding to inquiries, providing information, and connecting individuals with appropriate departmental resources and services. Provide administrative support for departmental operations, including scheduling appointments, coordinating room reservations, maintaining records, processing forms, and preparing departmental correspondence and documents. Assist students and faculty with academic and administrative processes, including course overrides, special studies requests, and other student support functions. Manage departmental key access by coordinating key requests, maintaining key inventory records, and supporting annual key audits and compliance requirements. Coordinate textbook adoption processes by collecting course material requests, submitting textbook orders through university systems, and communicating with instructors, publishers, and the bookstore. Develop, maintain, and update departmental social media platform communications to promote programs, events, and departmental achievements. Create and distribute informational materials for current and prospective students to support recruitment, engagement, and awareness of departmental programs and services. Other duties as assigned. Line/Staff Authority (Supervision) There is no supervision with this position. Conditions of Employment Pre-employment Criminal Background Check (required for new hires) In-person Minimum Qualifications To be considered for this position, candidates must demonstrate in the application materials: One (1) year of relevant experience in an office setting related to the work assigned to this position OR Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year If using Education :  *Please note, unofficial or official transcripts must be attached with this application Preferred Qualifications The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position: Demonstrated aptitude for learning how to navigate and understand software system functionality and experience using student information systems (i.e. ARIES, EAB Navigate). Demonstrated ability to effectively provide customer service and collaborate with others using strong interpersonal skills Written and verbal communication skills Detail oriented Experience working in Higher Education Computer skills such as proficiency with systems such as Microsoft office Salary Range $38,328-$42,252 Employee Benefits Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. Review our detailed benefits information here. Explore the additional perks of working at CSU here. For the total value of CSU benefits in addition to wages, use our compensation calculator. Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in! Application Information Required Application Documents To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. Cover Letter, Resume/CV, Transcripts Application Instructions and Information For State Classified searches, you may be able to skip the Experience, Education, Certification, Language, and Skills sections. Be sure to review the qualifications in the job posting to determine whether these sections should be completed. If additional documentation is required or should be uploaded to meet the requirements of the position, please attach all required documents in the Required Application Documents section as specified in the job posting. Clearly outline dates of employment (Month & Year) for each position listed in the Work Experience section of your application. Human Resources must be able to evaluate your experience based on this information. The Work Experience section is the only part of your application used to determine if minimum qualifications, as outlined in the job posting, have been met. The application is the legal document on file ; resumes will not be reviewed to determine minimum qualifications. Incomplete Applications Applications will not be considered if: The Work Experience section is blank or lists “see resume.” Job duties are missing for any listed position. Month/Year employment dates are not included. Notes Appointment to the vacancy or vacancies represented by this announcement is expected to be made from the eligible list created. Howeve