Accounts Payable Specialist

About the Role At Express Flooring, strong financial operations help keep every part of the business moving. As an Accounts Payable Specialist , you’ll play an important role in making sure our vendors and installation partners are paid accurately and on time. You’ll manage day-to-day accounts payable activity including invoice processing, vendor records, purchase-order matching, payment preparation, account reconciliations, employee expenses, and installer payments. You’ll also partner closely with Operations and other teams to research discrepancies, resolve payment questions, and keep financial records accurate and complete. This is a great opportunity for someone who enjoys working with details, solving discrepancies, and taking ownership of their work in a fast-moving environment. If you’re organized, dependable, and comfortable managing a high volume of transactions and recurring deadlines, you’ll fit right in. Job Type: Full-Time Compensation: $24–$26/hour Schedule: Monday–Friday, 7:00 AM–4:00 PM or 8:00 AM–5:00 PM Work Arrangement: In-Office Location: Corporate Office – 43rd Ave. & Washington St., Phoenix, AZ Reports To: Senior Accountant This position works within recurring weekly payment and month-end close deadlines. Occasional overtime may be required based on workload and business needs. What You’ll Do Review, code, and process invoices, credits, and related transactions for accuracy, proper authorization, payment terms, and required documentation. Match invoices to purchase orders, receiving documentation, contracted pricing, approved quotes, and other applicable records. Identify and research duplicate invoices, incorrect charges, missing documentation, unapplied credits, pricing discrepancies, and other exceptions requiring follow-up. Partner with vendors and internal departments to resolve invoice and payment discrepancies, obtain missing information, and respond to accounts payable inquiries. Establish and maintain accurate vendor records, including W-9s, tax documentation, payment information, and required supporting records. Process vendor banking, remittance, address, and other sensitive changes in accordance with established verification and fraud-prevention procedures. Review vendor statements and AP aging, process credits and refunds, and reconcile accounts payable records to identify and resolve outstanding items. Review and process employee expense reports, ensuring appropriate documentation, approval, coding, and business purpose. Process approved installer payments, verify required documentation, partner with Operations to resolve discrepancies, and respond to installer payment inquiries. Prepare scheduled vendor and installer payment batches for management review and support month-end close by identifying missing invoices, outstanding credits, unrecorded liabilities, and potential accruals. Support year-end vendor tax reporting and 1099 preparation, audit requests, and ongoing improvements to accounts payable processes while maintaining appropriate internal controls and confidentiality. What You’ll Bring 2–3 years of accounts payable experience preferred; related accounting, bookkeeping, or high-volume financial transaction experience may also be considered. High school diploma or equivalent required; additional accounting coursework or an associate degree in Accounting, Finance, or a related field is a plus. Experience with NetSuite or another ERP/accounting system preferred. Working knowledge of Microsoft Excel, including sorting, filtering, lookups, pivot tables, and basic data reconciliation. Strong attention to detail with a high level of accuracy when working with financial information. Ability to stay organized and prioritize competing responsibilities around weekly payment and month-end deadlines. Confidence researching discrepancies, comparing information across multiple sources, and identifying transactions that don’t look right. Ability to work independently on routine responsibilities while knowing when to escalate an issue for additional review or approval. Strong written and verbal communication skills with the ability to work professionally with vendors, installers, employees, and internal teams. A dependable, accountable approach to your work and the ability to handle confidential financial information appropriately. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Ability to operate standard office equipment, including a computer, copier, printer, and scanner. Ability to lift up to 10 pounds as needed. Why People Love Working Here Build Something Great: Join a growing company where your work is visible, your ideas matter, and you can make a meaningful impact on what we build next. Our Values: We’re Problem Solvers, Likable, Ambitious, and Caring — values that shape how we work, lead, and support one another. An Award-Winning Workplace: We’re proud to be recognized as a Top Workplace, reflecting the culture, collaboration, and people behind our continued growth. Benefits & Perks Comprehensive medical, dental, and vision plan options Free virtual healthcare for employees and family members Health Savings Account (with HDHP enrollment) Health & dependent care flexible spending accounts Company-paid basic life insurance Voluntary supplemental life insurance Company-paid short-term disability insurance Voluntary long-term disability Company-paid Accident and Hospital Indemnity Free Bereavement and Life Planning Support for employees and family members 401(k) with company match (Pre-tax & Roth options) Paid PTO, bereavement leave, and maternity leave 7 company-paid holidays Employee Assistance Program (EAP) Full compensation packages are based on candidate experience and relevant certifications. Compensation Range $24 — $26 USD About Us Expr