Accounting Technician III

Agency Dept of Health and Human Services Division SEC OFFICE - CONTROLLER Job Classification Title Accounting Technician III (S) Position Number 60037638 Grade NC07 About Us The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence. Description of Work The Accounting Technician III position serves as the lead Accounting Technician III within the Accounting and Financial Management–Accounts Payable unit of the DHHS Controller’s Office. The role is responsible for auditing and processing a high volume of invoices and reimbursements, ensuring compliance with State and Federal financial policies. The Accounting Technician III oversees batch review and approval, monitors match exceptions, and manages fixed asset documentation and reporting. Work includes supervising financial entries in NCAS, maintaining organized records, and communicating with internal divisions and external vendors to resolve discrepancies. This position ensures timely and accurate payments while supporting fiscal accountability and operational efficiency. Key Duties Include: - Audit invoices and reimbursement requests to ensure compliance with State and Federal financial policies. - Review and approve invoice batches in accordance with established procedures and payment directives. - Monitor match exceptions and incomplete entries in NCAS and follow up to resolve outstanding issues. - Review purchase orders for appropriate funding and verify authorization prior to payment processing. - Process and track fixed asset forms and documentation to support accurate asset reporting. - Manage invoice batches from entry through final payment, ensuring timely closure and proper filing. - Apply eligible discounts and document reasons for incomplete status when applicable. - Maintain organized financial records and supporting documentation for audit readiness. - Communicate with division staff, vendors, and budget officers to resolve discrepancies and obtain required documentation. - Review and reconcile 1099 reports and monitor travel advance payments to ensure timely recoupment. Knowledge Skills and Abilities/Management Preferences Salary Grade Range: $35,984.00 - $62,971.00 Recruitment Range: $35,984.00 - $55,576.00 Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.  The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:  Experience auditing and processing high-volume invoices and reimbursement requests using NCAS to ensure compliance with State and Federal financial policies. Experience entering and managing financial transactions and fixed asset documentation in NCFS (Oracle-based system) with intermediate proficiency in system navigation and data accuracy. Experience reviewing and approving invoice batches, applying appropriate coding, verifying funding sources, and ensuring timely payment processing. Experience organizing and maintaining financial records, including batch files and asset forms, to support audit readiness and operational efficiency. Experience communicating with internal divisions, vendors, and budget officers to resolve discrepancies and document financial transactions in accordance with established procedures. REPOST - Previous Applicants   Do Not Need To Reapply To Be Considered For This Vacancy  The Posting Will Close At 11:59 P.M. The Night Before The End Date This Position Is Funded In Part Through Federal Funds This Position Is Possibly Eligible To Be Hybrid About the Office of the Secretary:   The Office of the Secretary serves as the executive leadership arm of the North Carolina Department of Health and Human Services (NCDHHS), guiding the Department’s mission to improve the health, safety, and well-being of all North Carolinians. Through strategic oversight and collaborative leadership, the Secretary’s Office supports the effective coordination of over a dozen core divisions, ensuring that agency-wide priorities are aligned, resources are used responsibly, and services are delivered with equity and impact.  About the Office of the Controller:    The Office of the Controller sets and interprets all accounting and financial reporting policies and procedures for the Department as authorized by the rules and regulations of the Office of the State Controller and state statutes and executes all accounting transactions for the Department of Health and Human Services.  Compensation and Benefits:   The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the website for State Benefits .  Supplemental Contact Information:   The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders.  We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.  For more information about DHHS:  https://www.ncdhhs.gov/ .   DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the S