Accounting Specialist

It’s a great time to join the City of Boulder! Application Deadline: September 23, 2026 Compensation Details: Hiring Range 25.93 - 37.60 This is a full-time hourly position. Scheduled Weekly Hours: 40 Benefit Eligibility Group: BMEA (20+ Hours) Locate the Benefit Eligibility Group value on the Employee Benefit Eligibility document to identify the benefits offered for this job. Job Description Summary: Under limited supervision, is an integral part of the financial team and provides expertise in the areas of payroll, purchasing, accounts receivable & payable, vendor management, purchasing cards support, billing, reporting, grant reporting and other financial support services on behalf of the department, in addition to using independent judgement and initiative to obtain solutions. Job Description: ESSENTIAL RESPONSIBILITIES AND ACTIVITIES Prepares financial information with a high attention to detail and provides a variety of support functions to process and maintain records for financial transactions and perform related duties as required.  Participates in team huddles to plan, prioritize, and coordinate team’s day-to-day work to ensure deadlines are met. Ensures organized and efficient work as well as a quality work product. Provides training to department staff as well as team members to increase their skills and job performance while facilitating good communication with employees.  Includes giving information, getting feedback, listening, and respecting input while encouraging participation of employees in the conversation. Assists in the calculation of various department-wide metrics to help determine next steps to provide efficiencies and the streamlining of processes as well as to help with decision making. Assists supervisors and staff with emergency payroll processes.  Creates overtime reports to provide supervisors with a tool monitor overtime usage and targets. Helps with the reporting and tracking of deadline and policy compliance across department staff for purchasing cards Monitors monthly aging reports for all Police transactions. Provides training on policies and practices to the team and throughout the department and ensures quality control of work.  Acts as a point of contact for questions and inquiries related to payroll and timekeeping and inquiries for 290 employees, handling complex payroll events by solving problems, and assists employees with Workday and Telestaff questions. Assists in the reconciliation of Telestaff entry and works with Human Resources Timekeeping group to correct issues. Coordinates and conducts training related to Workday, payroll policies, procedures. Collaborates on problem solving with affected supervisors and appropriate financial team members. Effectively communicates deadline expectations and process changes with customers. Manages, creates, and submits monthly, quarterly, and annual billings to various internal and external customers. Audits information used in invoicing for accuracy and completeness. Responds to customer inquiries regarding their invoices and provides any required back-up documentation. Obtains information necessary to set up new customers and collaborates with Central Finance on the set up. Follows-up with customers to inquire about late payments. Prepares deposits with required back-up documentation in accordance with City Policy. Records the collection of any receivables in the Workday Financial System. Collaborates with Central Finance on any electronic fund transfers. Acts as a Purchasing Card Liaison for Police Department. Prepares and distributes monthly purchasing card statements to purchasing card holders. Conducts audits on monthly purchasing card statements to confirm city policies and guidelines as well as department policies are followed and ensures purchases are appropriately documented. Reallocates statements into the Workday Financial System to ensure that expenses are being charged correctly. Provides training for department staff on the proper use of purchasing cards. Collaborates with Central Finance on obtaining new cards, deleting cards, and adjusting credit limits for emergencies. Interacts with the public, city staff and vendors to provide information, answer questions and resolve problems associated with vendor payments, reimbursements, revenues, and/or expenditures. Coordinates with Central Finance regarding transaction processing, annual financial audits, retrieval of financial documentation and any other financial research. Identifies and analyzes problems and helps develop solutions to facilitate process improvements, streamlined procedures and ensuring financial guidelines and regulations are followed. Prepares and processes journal entries for accounting transactions. Processes and audits invoices for payment to ensure that all expenses are compliant with City of Boulder Purchasing guidelines, policies, and procedures. Ensures that the invoice number standard is followed to catch duplicate payments and descriptions are used to aid in reporting. Obtains information necessary to set up new customers and collaborates with Central Finance on the set up. Responds to vendor inquiries regarding their invoices and provides any required back-up documentation and payment information. Monitors year-end procedures and deadlines to ensure compliance. Participates as a member of a team, supporting the efforts of a customer service-oriented organization devoted to operational excellence.  Works in a collaborative manner to foster teamwork with other city departments and divisions. Performs related duties as required to meet the needs of the city. Teams with and supports similar roles within other city departments, as needed. Takes proper safety precautions to prevent accidents.  Ensures safety of self, others, materials, and equipment.  Uses all required safety equipment and follows all safety re