Academic Program Coordinator

Job Posting Title: Academic Program Coordinator ---- Hiring Department: School of Civic Leadership ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes Established in 2023 as UT Austin’s newest college, the School of Civic Leadership is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing. We value independent thought, civil discourse, reasoned deliberation, and intellectual curiosity as we prepare to meet the challenges of the present and sustain the blessings of liberty for future generations. Upholding the University’s motto — Disciplina Praesidium Civitatis , “Education is the guardian genius of democracy”—we advance The University of Texas at Austin’s mission to achieve excellence in education, research, and public service. The University of Texas at Austin provides an outstanding benefits package to staff, including:  Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)  Vision, dental, life, and disability insurance options  Paid vacation, sick leave, and holidays  Teachers Retirement System of Texas (a defined benefit retirement plan)  Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)  Flexible spending account options for medical and childcare expenses  Training and conference opportunities  Tuition assistance  Athletic ticket discounts  Access to UT Austin's libraries and museums  Free rides on all UT Shuttle and Capital Metro buses with staff ID card  Purpose The Academic Program Coordinator provides administrative support for the School of Civic Leadership's undergraduate academic programs. Reporting to the Associate Director of Academic Affairs, the position maintains academic records, tracks deadlines, prepares routine communications and reports, and supports course scheduling, study abroad, internships, honors theses, assessments, and academic processes. Responsibilities Course and Curriculum Support Collect and enter approved course, instructor, room, and scheduling information; maintain Class Manager, Course Schedule, and related trackers. Coordinate routine submissions for FaSET, final exams, final grades, catalog updates, room scheduling, and HB 2504 requirements. Maintain records, distribute approved updates, and flag missing or inconsistent information for review. Study Abroad and Internship Program Support Assist in the preparation of materials for program proposals, course scheduling, and student registration. Initiate submission for appropriate approvals. Maintain timelines, participant records, and routine communications; coordinate approved recruitment information with advisors and communications staff. Assist in the coordination Maintain applications for internship, assist in the coordination of internship placements and enrollment. Regularly update employers, student, and placement records. Partner with SCL Career success team to compile and communicate outcome data. Honors Thesis Support Update program guides, forms, calendars, and participant records and track student and faculty deadlines. Coordinate thesis and other related event logistics and collect faculty and student feedback for program review. Assessment and Reporting Collect, verify, and organize program data for assessments and recurring reports. Prepare draft summaries and maintain assessment files and submission records using established templates. Academic Policy and Appeals Support Maintain policy resources and confidential appeal records; confirm receipt of required materials and track reviews. Prepare routine correspondence and refer policy interpretation and decisions to the appropriate administrator or committee. Required Qualifications Bachelor’s degree in a related field. Two years’ experience in related position/field Demonstrated experience working on projects with multiple stakeholders in a professional setting Strong interpersonal skills including an interest in supporting student success Strong organizational skills with ability to manage multiple projects and deadlines simultaneously. Excellent written and verbal communication skills, including experience preparing summaries, reports, and documentation. Familiarity with MS Office and Adobe. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Demonstrated experience with UT System business policies and procedures. Demonstrated experience with UT curriculum management systems. Demonstrated experience coordinating events or projects involving multiple stakeholders. Demonstrated ability to produce and format professional documents, including PDF creation and editing. Demonstrated ability to manage multiple concurrent projects with competing deadlines. Salary Range $56,000+ depending on qualifications Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes. Important for Current universi