Academic Program Coordinator

Job Posting Title: Academic Program Coordinator ---- Hiring Department: Global Engagement ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The University’s 19 colleges and schools enroll over 53,000 students and rank among the top 10 public universities in the U.S. Texas Global is the university's global engagement arm and a recognized leader in international education, based on the success of the programs we deliver and the number of individuals we support. We serve more than 9,000 international students and scholars, as well as more than 4,600 students on education abroad programs annually. Texas Global  advances UT Austin’s academic mission by leading, supporting, and coordinating the university’s international engagement efforts, fostering strategic partnerships on campus and abroad, welcoming a cadre of impressive international students and scholars to campus, and creating opportunities for students and faculty to engage with peers and institutions around the world. Texas Global is comprised of nine units, home to over 140 staff members, and continued growth of the organization is expected. Your skills will make a difference. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of faculty and staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card Purpose Responsible for advising students and managing a portfolio of education abroad programs. Duties include promoting programs, participant recruitment, application review and selection, development/execution of pre-departure and re-entry sessions, coordination with domestic and international partners, and associated administrative tasks. Responsibilities Manage a portfolio of exchange and affiliate programs and ensure the completion of administrative processes associated with the successful delivery of these programs. Build and maintain professional relationships with key constituents. Serve as the primary contact for students and domestic and international providers/partners, and as a liaison to academic advisors and campus offices regarding education abroad programs and policies. Manage and evaluate existing education abroad program offerings in countries as assigned. Actively contribute to the review of reciprocal exchanges and affiliated programs. Identify and develop new reciprocal exchange and affiliated programs based on the needs of students and/or academic partners on campus. Recruit, advise, admit, and prepare students for assigned programs. Provide students with appropriate academic and program advising. Design and execute information sessions, pre-departure orientations, and returnee sessions individually or as a team. Support and contribute to the promotion of programs relevant to a cluster of academic units including, but not limited to: reciprocal exchange, affiliated, faculty-led and internship/experiential. Work directly with assigned academic units to successfully advise students in those units, integrate education abroad into academic degree plans, develop a strong understanding of the academic structure of degree plans and departmental goals related to internationalization, identify opportunities for academic collaborations, and conduct activities supporting mutual goals. Ensure the completion of administrative processes associated with the functions above, either directly or through the supervision of student employees. Participate in staff meetings, special projects, and committees, including office-wide strategic planning and policy development. Collaborate on the processing of academic credit and other associated administrative tasks. Contribute as needed to help manage student incidents abroad in collaboration with Education Abroad leadership and Texas Global’s Global Risk and Safety team. Work independently and in collaboration with Texas Global’s Marketing and Communications team and assistant directors to develop marketing materials for fairs, tabling opportunities, events, presentations, and poster events, especially to support mobility to programs in assigned portfolio. Required Qualifications Demonstration in application materials and interview of the following competencies typically acquired through a bachelor's degree and three years of relevant experience or a master’s degree and one year of relevant experience: Experience developing or managing programs or projects and working well in a team environment. Experience working with college students or similar populations. Exhibit professional demeanor in all activities and interactions, focusing on strong interpersonal/intercultural communication skills. Effective problem-solving skills and